Internal Billing Details

After a Receivable or Internal Exchange Transaction has been generated for a detail billing record from a feeder system file, the updates from that process allow viewing on the Internal Billing Details (IBDET) page in summary form down to the accounting line.

The Internal Billing Feeder System Staging page has the same attributes as listed in the Feeder System File and the Internal Billing Feeder System Staging with a few additions.

The following is available from the page menu and the record menu:

• Create Payment – Submits an instance of the Generate Detail Bill process to create an Internal Exchange transaction to record the payment from the internal customer. For the internal vendor transaction not only record collection of that payment but also the liquidation of the receivable.

The Internal Exchange transaction is built by this action and the Internal Billing Generate Transaction process with the Initiator field on the header set to Buyer/Receiver. This would normally mean the COA for the buyer goes on Exchange Details and the seller goes on 2nd Party Accounting. However, the vendor COA will be placed on Exchange Details and the buyer on 2nd Party Accounting. This means that the event type used must have the posting codes within posting pairs A and B reversed.

Besides having a unique transaction code in that transaction type for reporting, security, and workflow purposes; it is also advisable for configuration purposes. The first is what event types are allowed, a reference to a Receivable allowed, inferring COA from that Receivable, and using Configure Page (DESIGNER) to ensure the internal customer cannot change data that they should not have access. The Reference Type field on the 2nd Party Accounting is one such field as it would allow a short final close of the Receivable if tolerances were not in place to prevent that.

The following is available from the grid menu:

• Spreadsheet – An alternative option available under the Export All option that allows for one or more spreadsheet templates for detailed billing data. This is an alternative to a PDF detail bill.

Templates are stored under the Accounts Receivable folder of the RTFiles directory (sample location: /apps/CGIADV/RTFiles/fin/PageResources/Accounts_Receivable). Those templates are then defined on the Grid Templates page for users to choose from when on Internal Billing Details.