Overhead Rate

Setup on this Overhead Rate (OHRT) page stores the various rates used by the Overhead Costing batch process. Rates are defined yearly and not to a shorter timeframe. If rates change within a year, all costs under the old rate should be recorded before changing the rate, which will impact all future allocations. Beyond a fiscal year, rates have to be defined to a specific department. Options exist to define different rates by Program Class or Section. When not necessary, the wildcard of ALL should be entered. These two additional COA can be used as a ‘cost center’. Once a valid code for either optional COA is specified, the wildcard of ALL is not allowed in that COA for a fiscal year and department combination. Furthermore, both optional COA cannot have actual codes specified for the same fiscal year and department.

Rates for all five rates are not necessary for each department, however, they must be defined if loaded to the Internal Costing Journal with the Internal Costing Transaction. The five types of rates are: Compensated Time Off, Fringe, Central Services, Department Administration, and Department Specified.

Field InformationField Information

The table below contains those fields that are not self-evident and not defined on a previous section listed in alphabetical order:

Field Name	Description
CAP Rate Set	For those Task Orders or Tasks using the overhead feature, one of four values must be selected to associate the COA code with a set of rates defined on the Overhead Rate page. Rate Set 1 is generally considered the set with one or more ‘full’ rates for the five types of rates. Rate Sets 2, 3, and 4 are sets that contain a ‘modified’ set of rates.
CAP Rate Version	This field is an optional descriptive attribute used commonly to tie the rate to a centrally published version of defined rates.
Department Specified	Used for rates outside of the other four specific types: Compensated Time Off, Fringe, Central Services, and Department Administration.
Effective To Effective From	Date ranges assigned must be sequential: gaps between the Effective To of one record and the Effective From of the next record are not allowed.
Overhead Billing Group	The billing group associated with the overhead rate.
Overhead Rate	An optional field where the entered overhead rate (decimal 0.0000) is used to calculate internal cost overhead.
Overhead Unit Type	This choice determines which organizational COA is validated against in the Unit Value field. Sitewide will validate against the Division (DIV) table.
Unit Value	The entered code is validated against the COA indicated by the Overhead Unit Type choice.
Variation Code Type	A required field that defines the variation to Straight Time, Overtime, or Other. The latter being the type for which the overhead rates will not be defined.