Create an IA Transaction

To create an IA transaction, perform these steps:

1. Create from the Transaction Catalog.

2. Complete the Header tab.

1. The Transaction Name and/or Transaction Description can be conditionally required with the Transaction Control (DCTRL) table.

2. If the current Application Date should not be used, then manually enter the correct date in the Record Date field.

3. If the default Fiscal Year should not be used, then manually enter the correct year, (that is, prior year or next year), in the Fiscal Year field. Any manually entered year will be used on all accounting lines unless manually entered at that level.

4. If the default Accounting Period should not be used, then manually enter the correct accounting period, (that is, prior period or next period), in the Period field.  Any manually entered period will be used on all accounting lines unless manually entered at that level.

5. Enter the Warehouse.

3. Complete the Commodity tab.

1. Click the Commodity link from the secondary navigation panel.

2. Click the Insert New Line link.

3. Enter the Stock Number.

4. Select a valid Inventory Location if the Track Quantity By Location flag is checked on the INVN page for the selected stock item/warehouse combination. If the Track Quantity By Location flag is not checked, then leave this field blank and it will default to the Inventory Location with the highest priority on the Inventory by Location (ILOC) page.

5. Enter the Change in Quantity or the Change in Unit Cost.

6. Enter the Adjustment Code.

4. Complete the Accounting tab.

1. Click the Accounting link from the Secondary Navigation Panel.

2. Click the Insert New Line link.

3. (Optional) Enter an Event Type, using the Event Type pick list icon.  If a default was selected on AETDC, then this value will infer during transaction validation when the Event Type is blank.

4. Enter the Line Amount.

Notes:

• The Accounting tab's Total Line Amount must equal the total from the Commodity tab.

• Fiscal Year and Period will default to the Application Date, unless otherwise entered.

• Budget Fiscal Year will default to the Application Date or as configured on the BFYINF, APBYINF or APBYFINF2 unless otherwise entered.

• Accounting elements will default from the Warehouse or Inventory table.

5. Click the Validate button to validate for errors.

6. If errors exist, fix the errors and repeat Step 5.  If no errors exist, then continue with Step 7.

7. Click the Submit button to submit the transaction.

Inventory Adjustment (IA) transactions may not be modified. Another Inventory Adjustment transaction must be created to reverse the effects of the original transaction.