The warehouse clerk in the issuing warehouse enters the Over-the-counter (OC) transaction for the requested stock items. If all the requested stock items are available on-hand, the transaction is accepted. If the Available Quantity of a stock item is less than the Requested Quantity, when the Over-the-counter transaction is processed, the entire transaction is rejected instead of backordering the items with insufficient Quantity. Once the transaction is submitted, the Over-the-counter transaction updates the Inventory Table, decreasing the On Hand quantity and updating the Recorder Information and Inventory Drill Downs.
Create from the Transaction Catalog.
Complete the Header tab.
The Transaction Name and/or Transaction Description can be conditionally required with the Transaction Control (DCTRL) table.
If the current Application Date should not be used, then manually enter the correct date in the Record Date field.
If the default Fiscal Year should not be used, then manually enter the correct year, (that is, prior year or next year), in the Fiscal Year field. Any manually entered year will be used on all accounting lines unless manually entered at that level.
If the default Accounting Period should not be used, then manually enter the correct accounting period, (that is, prior period or next period), in the Period field. Any manually entered period will be used on all accounting lines unless manually entered at that level.
Enter the Warehouse.
Enter the Requesting Unit.
Enter the Issuer ID and/or Issuer Information.
Complete the Commodity tab.
Click the Commodity link from the secondary navigation panel.
Click the Insert New Line link.
Enter the Stock Number.
Select a valid Inventory Location if the Track Quantity By Location flag is checked on the INVN page for the selected stock item/warehouse combination. If the Track Quantity By Location flag is not checked, then leave this field blank and it will default to the Inventory Location with the highest priority on the Inventory by Location (ILOC) page.
Enter the Quantity.
(Optional) Enter the Unit Price.
Complete the Item Location tab.
Complete the Accounting tab.
Click the Accounting link from the Secondary Navigation Panel.
Click the Insert New Line link.
(Optional) Enter an Event Type, using the Event Type pick list icon. If a default was selected on AETDC, then this value will infer during transaction validation when the Event Type is blank.
Enter the Line Amount.
If budget lines are required, as defined on BUDREQ (Budget Requirements), the Fund and Detail Accounting elements must be valid budget lines for those budget structures.
Alternatively, if an accounting template has been configured on ACTPL, enter the Accounting Template Code.
Notes:
The Accounting tab's Total Line Amount must equal the total from the Commodity tab.
Fiscal Year and Period will default to the Application Date, unless otherwise entered.
Budget Fiscal Year will default to the Application Date or as configured on the BFYINF, APBYINF or APBYFINF2 unless otherwise entered.
Click the Validate button to validate for errors.
If errors exist, fix the errors and repeat Step 5. If no errors exist, then continue with Step 7.
Click the Submit button to submit the transaction.