Catalog Maintenance

The Catalog Maintenance table is the source location for all catalog records. The table can be updated by the Catalog Load Batch job or through manual updates. Please refer to the ”Catalog Load Batch Job” topic for information on how this job updates the Catalog Maintenance table.

In order to perform any update to the Catalog Maintenance table, the Master Agreement’s Phase must be Draft. If the MA’s Phase is not Draft, then an error will be returned upon performing any action on the Catalog Maintenance table. Note: If the MA’s Phase is Final, items may still be reviewed but not updated.

If an MA transaction is archived then the corresponding catalog records on Catalog Maintenance will also be archived. If an MA transaction is restored then the corresponding catalog records will also be restored to Catalog Maintenance. Please refer to the ”Transaction Archiving” topic in the CGI Advantage Financial - Transactions User Guide for more information.

Additionally, on the Catalog Maintenance Search window, the Commodity pick list that contains the Commodity Code information also includes the Extended Description field on the grid section, which displays a maximum of the first 255 characters of the Extended Description for the Commodity.