The Cited Authority (CAUTH) page is referenced by transactions using the Cited Authority field. The Cited Authority represents the Authority that enables a user to enter the specific transaction for the amount specified on the transaction.
The following edits occur when a record is saved on this table:
Upon save, if the Transaction Code is of the PO or MA Transaction Type and the combination of the Transaction Code, Cited Authority, and Transaction Department are the same but Procurement Type is different than another existing record, then the record is saved without error.
Upon save, if the Transaction Code is of the PO or MA Transaction Type and the combination of the Transaction Code, Cited Authority, Transaction Department and Procurement Type are the same as another existing record, then an error is issued that duplicate records are not allowed.
Upon save, if the Transaction Code is not of the PO or MA Transaction Type and the combination of the Transaction Code, Cited Authority and Transaction Department are the same as another existing record, then an error is issued that duplicate records are not allowed.
When transactions are submitted that contain a Cited Authority value on the Header, the system performs a look up to the Cited Authority table based on the Cited Authority entered on the transaction, the Transaction Code of the transaction, and the Transaction Department Code of the transaction. If this look-up is unsuccessful, the system perform a second lookup to the table using the Cited Authority entered on the transaction, the Transaction Code of the transaction, and the Transaction Department of ALL. Once the correct record is retrieved, the system performs additional validations to verify that the transaction meets all of the requirements for use of the Cited Authority on the transaction. For example, the transaction must have a matching Procurement Type (not applicable for Payment transactions), must be within the dollar limit bounds established by the Maximum Amount and Minimum Amount values, and must have a Record Date within the Effective From and To date values.
The following two fields on the Transaction Control (DCTRL) table determine whether the Cited Authority field is required for a specific Transaction Code:
Cited Authority Required When Referencing MA
Cited Authority Required on non-reference AL
Refer to the “Transaction Code (Transaction Control)” topic in the CGI Advantage Financial Administration User Guide for additional details on these two fields. For transactions of the PO and MA (Transaction Type) that require Cited Authority validation must have a valid Cited Authority entered in the Cited Authority field on the transaction.