The Do not Allow Partial Payment of Invoice indicator, if selected, controls whether the Matching process should generate a payment request for a matched invoice that has been fully received, that is, if selected, a payment request can be made on an Invoice if the received amount is equal to or greater than the invoice. Control of this feature is done on a year to year basis on the Expense section of the System Options table.
If Do not Allow Partial Payment of Invoice indicator is set to No and Ordered Quantity is 12, Received Quantity is 2 (Partial), and Invoiced Quantity is 12 (Final), the Matching process will generate a payment request for a Quantity of 2.
If Do not Allow Partial Payment of Invoice indicator is set to Yes and Ordered Quantity is 12, Received Quantity is 2 (Partial), and Invoiced Quantity is 12 (Final), the Matching process will NOT generate a payment request because the Received Quantity is not equal to or greater than the Invoiced Amount.
The following table displays several scenarios to illustrate this logic:
|
Purchase Order (PO) |
Receiver (RC) |
Invoice (IN) |
System Options |
Payment Request (PRM) |
||||||
Test Case |
CL # |
QTY |
QTY |
Ref Type |
QTY |
Ref Type |
Allow Partial Pymt of Award Line |
Do not Allow Partial Pymt of Invoice |
PRM Yes (Y) No (N) |
QTY |
Ref Type |
1 |
1 |
10 |
10 |
Final |
10 |
Final |
False |
False |
Yes |
10 |
Final |
2 |
1 |
10 |
10 |
Final |
10 |
Final |
False |
True |
Yes |
10 |
Final |
3 |
1 |
10 |
10 |
Final |
10 |
Final |
True |
True |
Yes |
10 |
|
4 |
1 |
10 |
10 |
Final |
10 |
Final |
True |
False |
Yes |
10 |
|
5 |
1 |
10 |
2 |
Partial |
2 |
Partial |
False |
False |
No |
|
|
6 |
1 |
10 |
2 |
Partial |
2 |
Partial |
False |
True |
No |
|
|
7 |
1 |
10 |
2 |
Partial |
2 |
Partial |
True |
True |
Yes |
2 |
Partial |
8 |
1 |
10 |
2 |
Partial |
2 |
Partial |
True |
False |
Yes |
2 |
Partial |
9 |
1 |
10 |
2 |
Final |
2 |
Final |
False |
False |
Yes |
2 |
Final |
10 |
1 |
10 |
2 |
Final |
2 |
Final |
False |
True |
Yes |
2 |
Final |
11 |
1 |
10 |
2 |
Final |
2 |
Final |
True |
True |
Yes |
2 |
Final |
12 |
1 |
10 |
2 |
Final |
2 |
Final |
True |
False |
Yes |
2 |
Final |
13 |
1 |
10 |
2 |
Partial |
10 |
Final |
False |
False |
No |
|
|
14 |
1 |
10 |
2 |
Partial |
10 |
Final |
False |
True |
No |
|
|
15 |
1 |
10 |
2 |
Partial |
10 |
Final |
True |
True |
No |
|
|
16 |
1 |
10 |
2 |
Partial |
10 |
Final |
True |
False |
Yes |
2 |
Partial |
17 |
1 |
10 |
5 |
Partial |
2 |
Partial |
False |
False |
No |
|
|
18 |
1 |
10 |
5 |
Partial |
2 |
Partial |
False |
True |
No |
|
|
19 |
1 |
10 |
5 |
Partial |
2 |
Partial |
True |
True |
Yes |
2 |
Partial |
20 |
1 |
10 |
5 |
Partial |
2 |
Partial |
True |
False |
Yes |
2 |
Partial |