Do not Allow Partial Payment of Invoices on System Options

The Do not Allow Partial Payment of Invoice indicator, if selected, controls whether the Matching process should generate a payment request for a matched invoice that has been fully received, that is, if selected, a payment request can be made on an Invoice if the received amount is equal to or greater than the invoice.  Control of this feature is done on a year to year basis on the Expense section of the System Options table.  

  • If Do not Allow Partial Payment of Invoice indicator is selected and Ordered Quantity of 12; Received Quantity of 2 (Partial); Invoiced Quantity of 12 (Final), the Matching process will generate a payment request for a Quantity of 2.

  • If Do not Allow Partial Payment of Invoice indicator is NOT selected and Ordered Quantity of 12; Received Quantity 2 (Partial); Invoiced Quantity of 12 (Final), the Matching process will NOT generate a payment request because the Received Quantity is not equal to or greater than the Invoiced Amount.

The following table displays several scenarios to illustrate this logic:

Test Case

PO CL #

PO QTY

RC QTY

RC Ref Type

IN QTY

IN Ref Type

Allow Partial Pymt of Award Line (SOPT)

Do not Allow Partial Pymt of Invoice (SOPT)

PRM Yes (Y) or No (N)

PRM QTY

PRM Ref Type

1

1

10

10

Final

10

Final

False

False

Yes

10

Final

2

1

10

10

Final

10

Final

False

True

Yes

10

Final

3

1

10

10

Final

10

Final

True

True

Yes

10

4

1

10

10

Final

10

Final

True

False

Yes

10

5

1

10

2

Partial

2

Partial

False

False

No

6

1

10

2

Partial

2

Partial

False

True

No

7

1

10

2

Partial

2

Partial

True

True

Yes

2

Partial

8

1

10

2

Partial

2

Partial

True

False

Yes

2

Partial

9

1

10

2

Final

2

Final

False

False

Yes

2

Final

10

1

10

2

Final

2

Final

False

True

Yes

2

Final

11

1

10

2

Final

2

Final

True

True

Yes

2

Final

12

1

10

2

Final

2

Final

True

False

Yes

2

Final

13

1

10

2

Partial

10

Final

False

False

No

14

1

10

2

Partial

10

Final

False

True

No

15

1

10

2

Partial

10

Final

True

True

No

16

1

10

2

Partial

10

Final

True

False

Yes

2

Partial

17

1

10

5

Partial

2

Partial

False

False

No

18

1

10

5

Partial

2

Partial

False

True

No

19

1

10

5

Partial

2

Partial

True

True

Yes

2

Partial

20

1

10

5

Partial

2

Partial

True

False

Yes

2

Partial