Prior to creating Catalogs in the system, there are certain, one time steps that need to be taken by the System Administrator. These include:
Setting up relevant parameters on the Application Parameters table.
The CATALOG_ADMIN_EMAIL parameter provides the Catalog Administrator’s email address for the automatic email notification that is sent when the VSS Catalog Upload process completes successfully.
The CATALOG_ADMIN_NM parameter provides the Catalog Administrator’s name for the automatic email notification that is sent when the VSS Catalog Upload process completes successfully.
The CATUPLD_MAX_ERR_LIMIT parameter establishes the cutoff point at which the system will stop the catalog transformation process.
The CATALOG_COMM_MATCH parameter indicates whether the Commodity Code for all Catalog lines being loaded must match the Commodity Code on the Master Agreement’s Commodity line. The delivered value for this parameter is True, which requires the Commodity Codes to match. If the value for this parameter is changed to False, then the Commodity Codes for the Catalog Lines being loaded do not have to match the Commodity Code for the Master Agreement Commodity line.
The CAT_FTP_USER_ID parameter must be set up to indicate the FTP User ID to use to move the Catalog files to server CAT_FTP_HOST.
The CAT_FTP_PASSWORD_ID parameter must be set up to indicate the Password ID corresponding to the encrypted password on Encrypted Batch Parameters (ENBP) to use with the FTP User ID to move the Catalog files.
For those users who will be responsible for loading Catalogs but do not have access to running batch jobs, the Security Administrator will need to set up Effective Users to designate the user id responsible for running the load process. The Effective Users records need to be set with the Realm of BATEXEC or a realm with an Action Area Id of 0. These users can go to BATRUN to schedule the load job, but they don’t have the necessary rights to have the Job Manager execute the job; therefore, an Effective User needs to be in place for the execution of the job. There is also the [more common] scenario as follows. For those users who will be responsible for uploading Catalogs but do not have access to scheduling batch jobs, the Security Administrator will need to set up Effective Users to designate the user ID responsible for scheduling the load process. The Effective Users records need to be set with the Realm of CATRLM or a Realm with an Action Area Id of 101. Note that it is possible that the Effective User set up to schedule the load process may himself/herself need an Effective User to be set up then to execute the job.
Several Email Types (CATEM1, CATEM2, CATEM3, CATEM4, CATEM5, CATEM6, and CATEM7) have been added to the External Email and Letter Generation Table (ELGT). The text for these emails should be reviewed to ensure that they state the exact text specific to your site.
For more details on these steps, please refer to the CGI Advantage System Administration Guide.