All transactions of the PO Transaction Type can be printed either manually (one at a time) or via a batch process (multiple transactions). You can print one transaction at a time by clicking the Print action on the transaction, or by Print via the row-level action menu on the Transaction Catalog. Refer to the ”Printing a Transaction” topic in the CGI Advantage Financial - Transactions User Guide for more information.
You can print multiple transactions of the PO Transaction Type by submitting the Purchase Order Printing chain job. The Purchase Order Printing chain job only prints transactions that have a PO Transaction Type, a Phase of Final, and that meet the other user-specified parameters. The Purchase Order Printing chain job allows you to specify: one or more Transaction Codes (within the PO Transaction Type), one Department Code, one or more Transaction Units, whether you want to reprint transactions that have already been printed, the printer to be used for printing the transactions, whether inactive lines should be printed, and so forth. For a complete list of the parameters that can be specified for this chain job, refer to the CGI Advantage - Procurement Run Sheets guide.
The Purchase Order Print History page is updated every time a transaction of the PO Transaction Type is printed either manually or via the Purchase Order Printing chain job. Print Records will stay on the Purchase Order Print History table until the Purchase Order transaction is archived.