Required/Conditionally
Required FieldsThe Publishing tab on the Solicitation transaction allows a buyer to specify the tabs they want to appear in the published solicitation, when they want it published (Let Date), how long it should be published, and whether or not they want to publish the vendor list.
Required/Conditionally
Required Fields
The following fields are required to submit the RFP transaction to Final:
Let Date
Close Date
Close Time
The default values for the Publishing check box fields are inferred from the corresponding field on the transaction’s Procurement Transaction Control (PRDOC) record. The value from PRDOC is only inferred to the SO transaction upon the initial creation of a new transaction and not when the transaction is created via the Copy or Copy Forward actions and not on any subsequent modification versions. The inferred value can be changed by an authorized user directly on the SO transaction.
The Evaluation Criteria flag indicates whether the Evaluation Criteria tab should be included with the posted solicitation. If the Response Required flag is selected for at least one record on the Evaluation Criteria Line tab and the Evaluation Criteria flag on the Publishing tab is not selected upon Validate/Submit, then a warning message is issued.
By selecting the Prohibit Online Responses flag, a buyer can prohibit vendors from responding to the Solicitation using the online Vendor Self Service™ application. This flag may be defaulted upon transaction creation based on the value of the Prohibit Online Responses flag on the Procurement Transaction Control (PRDOC) table. By selecting the Restrict Multiple Responses per Vendor TIN flag, more than one response per Vendor Taxpayer Identification Number (TIN) is not allowed.
By selecting the Prevent Entering Unit Price flag, the vendor will be prohibited from entering the unit price on the Solicitation Response using the online Vendor Self Service application. This flag may be defaulted upon transaction creation based on the value of the Prevent Entering Unit Price flag on the Procurement Transaction Control (PRDOC) table.
The Issue to Vendor Self Service flag allows the buyer to indicate of the Solicitation should be published to VSS. If the buyer does not want the Solicitation to be published to VSS, this flag should not be selected.
Buyers can limit notifications to only vendors on the Vendor List tab by selecting the Only Notify Vendor List check box on the Publishing tab.
*Note: For Solicitations submitted without commodity lines, vendors can choose an Attachment Type of Pricing when attaching their pricing information to their vendor response in Vendor Self Service (VSS). Once the Solicitation Close Date and Close Time has passed, the vendor responses are synched from VSS to Advantage with all attachments, except for those with an Attachment Type of Pricing. Pricing attachments remain secured in the VSS lockbox, until the Pricing Attachment Open Date and Pricing Attachment Open Time, on the Header of the EV transaction, has passed. This feature allows the evaluation of responses without being influenced by pricing. Evaluations can be completed twice, once without pricing information and once with pricing information.
Once a Solicitation’s Close Date and Close Time have passed, a buyer may still be able to make modifications to the Solicitation transaction. If the Allow Modifications After Closing Date field on the Procurement Transaction Control (PRDOC) table is selected and if the current date is less than or equal to a calculated final closing date, then modifications are allowed. The last date that the buyer can modify a solicitation is calculated by adding the number of days specified in the SO Modification Days After Closing Date field on the PRDOC table to the Solicitation transaction’s original Close Date and Time. If the current date is less than or equal to this calculated date, modifications are allowed.
Even if the current date is greater than this calculated date, the buyer is allowed to modify the Solicitation transaction, but an overrideable error is issued on validate/submit of modified Solicitation transaction.
If the Allow Modifications After Closing Date field on the Procurement Transaction Control (PRDOC) table is not selected, you cannot modify the Solicitation transaction after the Close Date and Close Time.
The Require E-Bond and Require E-Notary fields on the Publishing section of the Solicitation (SO) Transaction indicate that the Bond and Notary details should be included in the published solicitation and required when the vendor responds via the Solicitation Response (SR).
The default value for this field is inferred from the Require E-Notary fields on the corresponding Procurement Transaction Control (PRDOC) record. The value is a soft inference and is inferred to this field only when blank and on the first version of the transaction and not on any subsequent modification versions. The default value can be changed by an authorized user directly on the SO Transaction.
The Bond Request Threshold amount is used to determine when to infer the Require E-Bond value. A Bond Request Threshold amount on PRDOC can only be entered when the Require E-Bond flag is checked. This allows sites to configure a dollar threshold for the solicitation and requires an E-Bond.
On the Procurement Transaction Control (PRDOC) table, the Bond Request Threshold field is used to determine the threshold amount for SO transaction. The field defaults to 0.