Solicitation Attachments

The Solicitation Attachments page is only accessible to the VSS Administrator role if Unified VSS has been enabled.

This page allows a buyer to add attachments to a specified Solicitation transaction, and view or remove attachments that have previously been added to this page. This page can only be accessed by the buyer and the attachments added to this table can only be modified by the buyer. Once the attachments are added to this page by a buyer for a solicitation the attachments are co-mingled and viewable by the registered vendor on the VSS Solicitation via the Details page or viewed from the Summary section on the VSS Solicitation Response that references the solicitation, on the Solicitation Print page.

  1. First you must search for the Solicitation transaction that should be associated with the attachment. If you find a record for the Solicitation, then go to Step 3. If you do not find an entry for the Solicitation, then go to Step 2.

  2. Click the Create button to add a new record to the Solicitation Attachments page.  Populate the following fields and then select Save.

  1. Solicitation Code - This field identifies the Transaction Code for the Solicitation (SO) transaction. The pick list only displays SO Transaction Type Transaction Codes that have been synchronized from the Advantage Financial application. An error is issued after selecting Save, if an invalid Transaction Code is entered.

  2. Solicitation Dept - This field identifies the Solicitation Department for the Solicitation (SO) transaction. The pick list only displays Department records that have been synchronized from the Advantage Financial application. An error is issued after selecting Save, if an invalid Department code is entered.

  3. Solicitation ID – This field identifies the Solicitation ID of the Solicitation (SO) transaction. The pick list only displays the latest final version of Solicitation ID records that have been synchronized from the Advantage Financial application. An error is issued after selecting Save, if an invalid Solicitation ID is entered.

  1. Click the Attachments action to attach one or more attachments to the selected Solicitation. You can also click this action to view, delete, or restore existing attachments. Note: The attachments added to this page are not synched back to Financial. The attachments columns in the grid of the Solicitation Attachments page displays the number of attachments that have been added to the respective solicitation record from this page.