The Solicitation Response Automation Generation (SRAG) page allows you to automatically generate Solicitation Response transactions for vendors that appear on the Vendor List tab of the Solicitation transaction. Evaluation transactions cannot be submitted to Final until all vendors on the Vendor List have submitted a Solicitation Response transaction. This page allows you to quickly generate the Solicitation Response transactions.
Populate the Solicitation Transaction Code, Solicitation Department, and Solicitation Transaction ID fields.
Only Final RFB transactions can be used. If the RFB is in a Draft or Rejected state then it cannot be used. Also, the RFB must be Open.
If a Solicitation transaction is referenced where SR transactions have already been generated and the Solicitation is still opened no errors are issued when creating new Solicitation Response transactions. The system does not cross check for earlier SR transactions that have been created.
Populate the Solicitation Response Transaction Code, Solicitation Response Transaction Department, Solicitation Response Transaction Unit, and Solicitation Response Transaction Prefix fields. This information is used when creating the Solicitation Response transactions during Step 6.
Select the Load Vendor List link. All vendors that appear on the Vendor List tab of the indicated Solicitation transaction are displayed in the grid.
Select a value in the Response Type field for all vendors displayed in the grid. By default the Response Type field is set to No Response for all vendors. If a vendor did not respond to the solicitation, then leave the value as No Response. If a vendor responded to the Solicitation, then choose the correct Response Type. If the blank value is selected, then a Solicitation Response transaction will not be created for the vendor.
Select the check box next to all vendors that require Solicitation Response transactions.
Select the Save link.
Select the Create Response link to automatically create Solicitation Response transactions in Draft Phase for all vendors that responded to the Solicitation (that is, the check box is selected in the Select column and the Response Type is Bid, Bid with Condition or No Bid). Select the Create No Response link to automatically create Solicitation Response transactions in Final Phase for all vendors that did not respond to the Solicitation (that is, the check box is selected in the Select column and the Response Type is No Response).
Once a transaction is generated, a link to the transaction is added in the grid under the Transaction Link column. If the Response Type is Bid, Bid with Condition or No Bid then you must open each transaction, populate the required fields and then submit the transaction to Final.
Select the View Log for Create Response link to view the log details of the Create Response link. Select the View Log for Create No Response link to view the log details of the Create No Response link. If transactions are not generated, then fix the errors and select the correct link again. If transactions are generated with errors then manually open each transaction, correct the errors and then manually submit the transactions. Or, discard the transactions and select the correct link again.