The Solicitation Response Summary (SRSUM) page allows you to view a current general summary of the Solicitation Response (SR) transactions submitted for a given Solicitation (SO), even while the Solicitation is still open. This allows a Buyer or other authorized Procurement users to get an up-to-date summary of the overall SR and bidding activity for an open Solicitation. The SRSUM page only includes Solicitation transactions that have the Allow Viewing of Solicitation Response Summary flag checked for the Solicitation Transaction Code on the Procurement Transaction Control (PRDOC) table.
The system pulls all Final Solicitation Response (SR) transactions for a provided Solicitation Transaction Code from Financial or Vendor Self Service, but not both, depending on the setting of the Allow Response Viewing Before Close flag on the Procurement Transaction Control (PRDOC) page for the Solicitation Transaction Code. (Note: Additional system configuration may be needed for the Solicitation Response Summary (SRSUM) and Solicitation Response Detail (SRDET) pages to show Solicitation Response information pulled from VSS.
Sealed Bids - If the Allow Response Viewing Before Close flag is not checked on PRDOC for a given SO Doc Code, then the SRSUM page will only pull in SRs from VSS.
Unsealed Bids - If the Allow Response Viewing Before Close flag is checked on PRDOC for a given SO Doc Code, then the SRSUM page will only pull in SRs from Financial.
SRSUM displays the number of Solicitation Responses received to date for a Solicitation and is broken down by: Total Responses, Bids, Partial Bids, and No Bids. You can search this page by SO Transaction Code, SO Transaction Department, SO Transaction ID and Procurement Folder ID.
The minimal search criterion is an SO Transaction Code.
Total Bids is the total number of submitted SR transactions for the Solicitation.
Bids and No Bids are set to the number of SR transactions that have all of the Commodity Lines set to the same Response Type value, Bid or No Bid, respectively. Partial Bids is set to the number of SR transactions that have different Response Type values set for the Commodity lines.
The Transaction column in the grid on the SRSUM page contains a hyperlink that transitions you to the Solicitation transaction.
The Solicitation Response Details link is activated if the Allow Viewing of Solicitation Response Details flag is checked on the PRDOC page for the selected Solicitation Transaction Code. This link transitions you to the Solicitation Response Details page, which allows you to drill down and view more specific information about the SR transactions submitted to Final for the selected Solicitation.