Universal Requestor Control

Departments use the Universal Requestor Control table to identify the Dollar Threshold, Procurement Type, and Buyer associated with a commodity. Commodities must be established on the Universal Requestor Control table to be used on a Universal Requestor transaction.  

Configuration Points:

• A value of ALL can be entered in the Commodity Code field in order to apply a threshold to all commodities.

• A Central Procurement Office may elect to establish UR controls specific to a department by adding an entry to the table with their specific Department Code. The table may also be established with the Department Code equal to ALL.

• The Universal Requestor Control table sets up a delegated threshold amount (may be $0.00) for each commodity. The Central Procurement Office then specifies a Procurement Type for the transactions created under the threshold and over the threshold amount. An agency buyer or buyer team may also be assigned to each commodity and Procurement Type. 

• Information on this table can be established at any level of the commodity code structure. For high-level control, you would enter the Commodity Class with an Item of 00 when establishing the table record. Then any commodity within the Commodity Class would use the same control. For control at the lowest level, you would enter the Commodity Class, Item, Group, and Detail. This would establish control at a specific detail commodity level. 

• If a commodity selected on a Universal Requestor transaction falls under two Universal Requestor Control table records, the system will select the most restrictive control.

• Note: On the Universal Requestor Control table and Search window, the Commodity pick list that contains the Commodity Code information also includes the Extended Description field on the grid section, which displays a maximum of the first 255 characters of the Extended Description for the Commodity.