The 1099 Reporting Payer Information (1099RP) table allows payer records to be defined for the Advantage site. It supports the Offline 1099 Process and allows sites to have more than one payer.
If the Multiple 1099 Reporting Payers flag has been checked on the System Options (SOPT) table then the 1099 Reporting Payer value will be retrieved from the Department Fiscal Year Controls (DEPTFY) table and will be used instead of the default 1099 Reporting Payer value from SOPT. This allows a site to have a Reporting Payer per department to send the 1099 data files instead of one Reporting Payer per calendar year.
This table has the following sections:
Payer Information - This section allows each site to enter their own TIN, TIN Type, and Contact Information. In addition, it includes the Global Intermediary Identification (GIIN) and Foreign Taxpayer ID to be used for 1042-S records as well as the Combined Federal/State Filer check box, Permit Number, and Transmitter Control Code (TCC) and 1042-S TCC. This information will be included in the Payer data file that Advantage generates as part of the Offline 1099 Process and will be updated to the Payer’s fields on the 1099 Forms. For sites issuing 1042-S forms, Name (Cont.) field is required to be entered as the Withholding Agent’s Department Title. This field is needed in positions 318-362 of the W Record of the 1042-S transmittal data file.
Form Input Information - This section is used to provide data to specific boxes/fields on both the 1099-S and 1042-S forms.
The combination of Calendar Year (CY) and Transmitter Control Code (TCC) must be valid on the 1099 Transmitter Information (1099TI) table in order to save a record on the 1099RP table. A pick is available for the TCC to the 1099TI table. If the Multiple 1099 Reporting Payers flag on the SOPT table is set to Yes; then more than one Payer record may be defined per calendar year on this table. However, if the Multiple 1099 Reporting Payers flag is set to No, then only one Payer record will be allowed on the 1099RP table for the given calendar year.