Sometimes it is necessary to modify the information on a form after the 1099 or 1042-S form has been generated. This may occur either before or after a paper form has been created and mailed to the vendor.
If changes are required after the Offline 1099 Process has been run in Forms or Magnetic Media mode but before the forms have been printed and mailed to the vendors, changes can be made in two ways:
Make the changes
directly in Advantage reference tables or process transaction and
run the Offline 1099 Process again making sure that the Use 1099 Journal
as Input flag is set to true. This will pick up any vendor changes
(for example a new Legal Address entered on 1099I) as well as any
transaction adjustments that were processed and updated to the 1099
Journal (so long as these changes are dated so that the Date of Record
is within the Calendar Year in which you are reporting, or within
the date range specified on 1099D).
Once you have run the Offline 1099 Process, then you can produce your
forms.
Note: If you choose this method
and have already imported any form information into the Form Reporting
table (or another forms reporting tool) you will need to delete those
records and begin the process of loading/importing records into the
forms reporting tool from scratch.
If you prefer
to make the changes directly to the generated form record, you can
go directly to either 1099R or 1042R and modify the form record by
selecting the Apply Corrections, Edit 1099 Reported Income or Modify
Existing Record row-level actions on 1099R, or the Apply Corrections
or Edit 1042-S Reported Income row-level actions on 1042R.
Once the changes have been made and saved, you will need to run the
Offline 1099 Process in the next mode. The updated 1099R and 1042R
records will be selected and included in a new data file that can
then be loaded into the Form Reporting tables.