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Tax Form Options and Parameters (TAXOPT)

The Tax Form Options and Parameters (TAXOPT) page is used by the Advantage Tax Reporting process to control processing for each of the Form Types for the specified tax year. For each Form Type for a given tax year, you can define the following:

• The Forms Load Consolidation Information tab contains the consolidation option used when processing internal and external tax records by the Tax Forms Table Load Chain process. When a consolidation option is chosen, records from 1099ER and 1099R are consolidated when they are loaded to their corresponding tax form tables. Note: When the consolidation option is chosen, Type 2 corrections for TIN/TIN Type or Form Type changes cannot be made by the system for tax records that have been consolidated. Type 2 Name changes must be made on the internal tax record for tax records that have been consolidated.  Refer to the “Making Type 2 Correction on Consolidated Tax Records” topic for procedures on making a Type 2 correction on a consolidated record.

• The Forms Printing Option tab contains options on form selection, options on how to print the selected tax forms, what form copies to print, and where the forms are to be printed.

• The Active for Printing check box indicates whether the record is active for forms printing. If a TAXOPT record is not active for a given form for the tax year, the form will not be printed.

• Tax forms can be printed for specific criteria such as Reporting Payers or Permit Number.

• Tax forms can be printed with different options such as printing in duplex with TIN masking or printing instructions on the same page as the form.

• Different copies of Tax forms can be printed by choosing the ‘Copy’ preferences.

• The number of forms per page can be indicated by selecting the appropriate Forms Per Page option.

• Printing of forms and instructions will be varied based on selection of the Form Type, copies selected in 'Copy' fields, Forms Per Page selected, Print Instructions, and Print Instructions on Same Page as Copy field options. The form Copy and instructions, if selected, will be printed in the same order as defined by the IRS (for example, MISC form order: Copy 1, Copy B, Recipient Instruction, Copy 2, Copy C, Payer Instruction).

Example 1: If printing Form Type 1099-MISC and user chose to print 2 forms per page with no instructions and only chosen two copies (that is, B & 2) then it will not achieve 2 forms per page. On page 1, the mailing address will be printed on the top section and Copy B will be printed on the bottom section of the page; on page 2, Copy 2 will be printed. Due to the size of Form Type 1099-MISC, two copies cannot be printed at the bottom section of page 1.

Example 2: For 1099-MISC, Copy 1, B, and C were selected with 2 forms per page and no instructions. On page 1, the mailing address will be printed on the top section and Copy 1 will be printed on the bottom section of the page; on page 2, Copy B and Copy C will be printed.

• The Forms Printing Sorting Options tab contains options to specify what order the tax form should be printed (Reporting Payer, Zip Code, Permit Number, and Source Department) by specifying the order of precedence.

• Printed tax forms can be sorted in a number of ways. No two sorting order fields may have the same sort order value unless the value is 0. When all options are set to zero, the forms will be sorted by Reporting Payer, TIN, and TIN Type.

The options for online printing and setting default values for the parameters can be made on the Online Tax Form Printing Parameters page.

Online Tax Form Printing Parameters pageOnline Tax Form Printing Parameters page

The Online Tax Form Printing Parameters page obtains these values from TAXOPT:

• Form Name

• Print Job Code

• Print Resource ID

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