Vendor

Those transactions that record accounting events to customers or vendors that are either external or internal all contain this tab. On the internal accounting transactions, the tab will go by a different name.

The following fields are common to the Vendor tab. (Note: For information about a field that is not common on the Vendor tab for all transactions, please refer to the applicable user guide.)

Field Name	Required?	Field Description
Vendor Customer	Conditionally Required	An optional field to record the identifying code of a vendor or a customer. A value can be required per Transaction Control, Event Type Requirements, or always required by transaction type. From the value entered in this field, an Address Code and Contact ID can be inferred if there is a default defined and the account is not a miscellaneous one.
Legal Name	Conditionally Required	A required name for miscellaneous and non-miscellaneous vendors and customers. In the case of a non-miscellaneous account, this name will be inferred to what has been registered.
Alias/DBA	Optional	A required second name for miscellaneous and non-miscellaneous vendors and customers. In the case of a non-miscellaneous account, this name will be inferred to what has been registered. If a non-miscellaneous account, this field can be completed.
Address Code	Conditionally Required	A required field if a non-miscellaneous vendor or customer is used. If there is a default address defined that matches the type of address required by the transaction type, this field will default, else it has to be selected. The value entered in this field will enable the defaulting of other address and contact information upon a save action if such information does not already exist. For this reason, if the address code is changed, address fields must be cleared out by the user to infer new values. If a non-miscellaneous account, this field should be left blank.
Address Line 1	Required	A required field for the first address line of the vendor or customer that will be defaulted for non-miscellaneous accounts based on the Address Code defaulted or selected. If a non-miscellaneous account, this field must be completed.
Address Line 2	Optional	An optional field for the second address line of the vendor or customer that will be defaulted for non-miscellaneous accounts based on the Address Code defaulted or selected. If a non-miscellaneous account, this field can be completed.
City	Required	A required field for the city of the vendor or customer that will be defaulted for non-miscellaneous accounts based on the Address Code defaulted or selected. If a non-miscellaneous account, this field must be completed.
State	Required	A required field for the state or province of the vendor or customer that will be defaulted for non-miscellaneous accounts based on the Address Code defaulted or selected. If a non-miscellaneous account, this field can be completed.
Zip	Required	A required field for the zip or postal code of the vendor or customer that will be defaulted for non-miscellaneous accounts based on the Address Code defaulted or selected. If a non-miscellaneous account, this field can be completed.
Country	Optional	A required field for the Country code of the vendor or customer that will be defaulted for non-miscellaneous accounts based on the Address Code defaulted or selected. If a non-miscellaneous account, this field can be completed.
County	Optional	A required field for the County code of the vendor or customer that will be defaulted for non-miscellaneous accounts based on the Address Code defaulted or selected. If a non-miscellaneous account, this field can be completed.
Contact ID	Optional	An optional field if a non-miscellaneous account is entered. If there is a default address defined that matches the type of address required by the transaction type, this field will default if defined for the address. The value defaulted or entered in this field will enable the defaulting of other contact information. For this reason, if the contact code is changed, contact fields must be cleared out by the user to infer new values. If a non-miscellaneous account, this field should be left blank.
Vendor Contact Name	Optional	An optional field for a contact name of the vendor or customer that will default from any Contact ID entered or defaulted. If a non-miscellaneous account, this field can be completed.
Vendor Contact Phone	Optional	An optional field for a contact phone number of the vendor or customer that will default from any Contact ID entered or defaulted. If a non-miscellaneous account, this field can be completed.
Vendor Contact Phone Ext	Optional	An optional field for a contact phone number extension of the vendor or customer that will default from any Contact ID entered or defaulted. If a non-miscellaneous account, this field can be completed.
Vendor Contact Email	Optional	An optional field for a contact email of the vendor or customer that will default from any Contact ID entered or defaulted. If a non-miscellaneous account, this field can be completed.
Fax	Optional	An optional field for a contact fax number of the vendor or customer that will default from any Contact ID entered or defaulted. If a non-miscellaneous account, this field can be completed.
Fax Extension	Optional	An optional field for a contact fax number extension of the vendor or customer that will default from any Contact ID entered or defaulted. If a non-miscellaneous account, this field can be completed.
Web Address http://	Optional	An optional field for a web address of the vendor or customer that will default from any Contact ID entered or defaulted. If a non-miscellaneous account, this field can be completed.