Determining the Traveler's Leave Status

This travel function is only available for a Dual-Site implementation. The feature checks whether or not a traveler was on leave during the travel period by evaluating the Employment Status value within the Employee Assignment records in Advantage HRM to determine if the traveler is/was on extended leave during any part of the travel period (which is specified by the Travel Start Date and Travel End Date field values in the Travel transaction’s Header). If the traveler is found to have been on extended leave, the system does not allow the travel expense.

If the traveler was not found to be on extended leave, the system then evaluates Leave Detail information in Advantage HRM to determine if the traveler was on another type of leave during any part of the travel period. If the traveler is found to have been on another type of leave during the travel period, the system then determines if the leave is a type that allows the employee to still claim expenses while on leave.

Note: for those dual HRM/Financial sites that do not use Advantage HRM to record time and leave (for example, if the site uses a third-party tool like KRONOS), there is no additional logic to account for these sites. The system still performs the above edits within the Travel transactions but just does not issue an error message if there are no Leave Detail records found.