The External Email and Letter Configuration (ELGT) table is used to determine the emails or letters that can be automatically sent from the system as well as indicate the configurable text that will make up the email/letter. In addition to the client-specified text that can be indicated in the table, system-generated text will also be included in the emails/letters. The system-generated text identifies specific information intended to assist the vendor in identifying the purpose of the correspondence.
This table is used by several areas in Advantage Financial and Vendor Self Service. Refer to page help for more information. The following list includes all of the emails that are generated by the Travel Authorization (TRAUTH), Travel Advance (TRADV), and Travel Expense Report (TRER) transactions in Advantage.
New Travel Authorization Approved (TAUAPR)
New Travel Advance Approved (TADAPR)
New Travel Expense Report Approved (TERAPR)
Travel Authorization Modified (TAUCHG)
Travel Advance Modified (TADCHG)
Travel Expense Report Modified (TERCHG)
Travel Authorization Canceled (TAUCAN)
Travel Advance Canceled (TADCAN)
Travel Expense Report Canceled (TERCAN)
New Travel Payment Approved (DISAPR)
Travel Payment Canceled (DISCAN)
Email/Letter Type |
Email/Letter Title |
Description |
TAUAPR |
New Travel Authorization Approved |
If a new Travel Authorization transaction with Send Email Notification flag set to Yes (checked) is submitted to Final, the system will send an email notification to inform the traveler that the Travel Authorization has been created and approved. |
TADAPR |
New Travel Advance Approved |
If a new Travel Advance transaction with Send Email Notification flag set to Yes (checked) is submitted to Final, the system will send an email notification to inform the traveler that the Travel Advance has been created and approved. |
TERAPR |
New Travel Expense Report Approved |
If a new Travel Expense Report transaction with Send Email Notification flag set to Yes (checked) is submitted to Final, the system will send an email notification to inform the traveler that the Travel Expense Report has been created and approved. |
TAUCHG |
Travel Authorization Modified |
If the Travel Authorization transaction with Send Email Notification flag set to Yes (checked) is modified and submitted to Final, the system will send an email notification to inform the traveler that the Travel Authorization has been modified. |
TADCHG |
Travel Advance Modified |
If the Travel Advance transaction with Send Email Notification flag set to Yes (checked) is modified and submitted to Final, the system will send an email notification to inform the traveler that the Travel Advance has been modified. |
TERCHG |
Travel Expense Report Modified |
If the Travel Expense Report transaction with Send Email Notification flag set to Yes (checked) is modified and submitted to Final, the system will send an email notification to inform the traveler that the Travel Expense Report has been modified. |
TAUCAN |
Travel Authorization Canceled |
If the Travel Authorization transaction with Send Email Notification flag set to Yes (checked) is canceled and submitted to Final, the system will send an email notification to inform the traveler that the Travel Authorization has been canceled. |
TADCAN |
Travel Advance Canceled |
If the Travel Advance transaction with Send Email Notification flag set to Yes (checked) is canceled and submitted to Final, the system will send an email notification to inform the traveler that the Travel Advance has been canceled. |
TERCAN |
Travel Expense Report Canceled |
If the Travel Expense Report transaction with Send Email Notification flag set to Yes (checked) is canceled and submitted to Final, the system will send an email notification to inform the traveler that the Travel Expense Report has been canceled. |
DISAPR |
New Travel Payment Approved |
If a new disbursement transaction (MD/AD/EFT) that has the Traveler ID field populated and the Send Email Notification flag set to Yes (checked) is submitted to Final, the system will send an email notification to inform the traveler that the travel payment (for the travel advance or expense reimbursement) has been processed. |
DISCAN |
Travel Payment Canceled |
If a disbursement transaction (MD/AD/EFT) that has the Traveler ID field populated and the Send Email Notification flag set to Yes (checked) is canceled and submitted to Final, the system will send an email notification to inform the traveler that the travel payment (for the travel advance or expense reimbursement) has been canceled. |