External Email and Letter Configuration (ELGT)

The External Email and Letter Configuration (ELGT) table is used to determine the emails or letters that can be automatically sent from the system as well as indicate the configurable text that will make up the email/letter. In addition to the client-specified text that can be indicated in the table, system-generated text will also be included in the emails/letters. The system-generated text identifies specific information intended to assist the vendor in identifying the purpose of the correspondence.

This table is used by several areas in Advantage Financial and Vendor Self Service. Refer to page help for more information. The following list includes all of the emails that are generated by the Travel Authorization (TRAUTH), Travel Advance (TRADV), and Travel Expense Report (TRER) transactions in Advantage.

Email/Letter Type

Email/Letter Title

Description

TAUAPR

New Travel Authorization Approved

If a new Travel Authorization transaction with Send Email Notification flag set to Yes (checked) is submitted to Final, the system will send an email notification to inform the traveler that the Travel Authorization has been created and approved.

TADAPR

New Travel Advance Approved

If a new Travel Advance transaction with Send Email Notification flag set to Yes (checked) is submitted to Final, the system will send an email notification to inform the traveler that the Travel Advance has been created and approved.

TERAPR

New Travel Expense Report Approved

If a new Travel Expense Report transaction with Send Email Notification flag set to Yes (checked) is submitted to Final, the system will send an email notification to inform the traveler that the Travel Expense Report has been created and approved.

TAUCHG

Travel Authorization Modified

If the Travel Authorization transaction with Send Email Notification flag set to Yes (checked) is modified and submitted to Final, the system will send an email notification to inform the traveler that the Travel Authorization has been modified.

TADCHG

Travel Advance Modified

If the Travel Advance transaction with Send Email Notification flag set to Yes (checked) is modified and submitted to Final, the system will send an email notification to inform the traveler that the Travel Advance has been modified.

TERCHG

Travel Expense Report Modified

If the Travel Expense Report transaction with Send Email Notification flag set to Yes (checked) is modified and submitted to Final, the system will send an email notification to inform the traveler that the Travel Expense Report has been modified.

TAUCAN

Travel Authorization Canceled

If the Travel Authorization transaction with Send Email Notification flag set to Yes (checked) is canceled and submitted to Final, the system will send an email notification to inform the traveler that the Travel Authorization has been canceled.

TADCAN

Travel Advance Canceled

If the Travel Advance transaction with Send Email Notification flag set to Yes (checked) is canceled and submitted to Final, the system will send an email notification to inform the traveler that the Travel Advance has been canceled.

TERCAN

Travel Expense Report Canceled

If the Travel Expense Report transaction with Send Email Notification flag set to Yes (checked) is canceled and submitted to Final, the system will send an email notification to inform the traveler that the Travel Expense Report has been canceled.

DISAPR

New Travel Payment Approved

If a new disbursement transaction (MD/AD/EFT) that has the Traveler ID field populated and the Send Email Notification flag set to Yes (checked) is submitted to Final, the system will send an email notification to inform the traveler that the travel payment (for the travel advance or expense reimbursement) has been processed.

DISCAN

Travel Payment Canceled

If a disbursement transaction (MD/AD/EFT) that has the Traveler ID field populated and the Send Email Notification flag set to Yes (checked) is canceled and submitted to Final, the system will send an email notification to inform the traveler that the travel payment (for the travel advance or expense reimbursement) has been canceled.