HRM Travel Payments (HRMTP)

The HRM Travel Payments page is used to record travel payments (advances, expense reimbursements, and advance repayments) that will be or has been made from a third-party payroll system, reading data from Advantage HRM. Payments of travel events is not currently supported as part of the Advantage Labor Distribution and Payroll functions. It can also be used to see the status of an employee’s travel payment requests and when that payment will be/was made. This page is automatically updated by a Travel Advance, Travel Expense Report, or Travel Advance Repayment transaction submitted to Final with HRM as the Payment System.

A Calculate Total action allows authorized user to sum all rows returned from a Search action. This action is useful as there can be multiple records created by the same transaction and because the advance liquidations will be negative and there can be several other negative amounts (that is, if an accounting line had been modified in later transaction versions or if there is an advance repayment). The action cannot be taken until a search is performed to narrow down the records. One of the following searches is required:

• Traveler ID

• Scheduled Payment Date

• Transaction Code, Transaction Dept, and Transaction ID

• Payment Transaction Code, Payment Transaction Dept, and Payment Transaction ID

If a line has not been processed, there are no restrictions or special processing for a modification or cancellation. However, once a record has been processed for payment the following apply:

• Cancellations are not allowed.

• A modification is allowed, but there is no update to the existing record processed. Two new records are added - one that reverses the previous accounting line (with a negative Line Amount and the old COAs), and a second for the modified accounting line (with a new Line Amount and new COAs).

• A new accounting line can be added to create a new record.