Mileage

Mileage records are used to record the mileage details related to expected or actual mileage costs when a traveler uses their personal vehicle. As there are always two segments of mileage, it is a procedural rule whether individual mileage segments are required, or a single record is acceptable.

The following field details have been provided for the fields that are not self-evident and for some that may be but there are important details to note.

Field InformationField Information

Field Name	Required?	Field Description
Start Location End Location	Required	Configuration on Travel Administration can default the Start Location to the address fields of the Traveler line into a concatenated address on the first Mileage line for each Trip Detail. If needed, the address can be changed.
Calculated Miles		This distance between the Start and End Locations is calculated by the third-party mapping tool interfaced with Advantage.
Claimed Mileage	Required	The required number of miles as tracked by the traveler. If left blank, the Calculated Mileage defaults.
Round Trip		This data entry aid triggers the transaction to create a second Mileage line for the return trip. The Date defaults to the End Date of the Trip Detail. The Start and End Locations are reversed.
Mileage Rate Mileage Amount		The rate inferred if from the applicable travel policy to be used in the multiplication against the Claimed Mileage to arrive at the Mileage Amount.
Explanation	Conditionally Required	Travel policy can require this information for all Mileage lines when the Calculated and Claimed Mileage are not the same to account for that difference. Common reasons are congestion and road closures.