Required/Conditionally
Required FieldsThe Per Diem tab is used to record the per diem details related to lodging, meals, and incidental expenses. You can add multiple records within this transaction tab. A Per Diem record is only required if the parent Trip Details record’s Expense Type correlates to a record on the Expense Type (EXPT) table that has a Per Diem Type value that is anything other than Not Applicable.
If Per Diem Type = Lodging, a separate Per Diem line is automatically generated by the system and is required for every day specified within the parent record’s Start Date to End Date range, excluding the End Date. This is because no lodging per diem will be allowed on the End Date because the traveler is not away overnight.
If Per Diem Type = Meals and Incidental Expenses, a separate Per Diem line is automatically generated by the system and is required for every day specified in the parent record’s Start Date to End Date range. However, if the Allow Meals for Single Day Travel flag on the applicable travel policy is unchecked, per diem is not allowed for travel that only spans one day. In that case, a Per Diem line will not be required.
The system does not allow a breakfast expense on the first day of travel if the transaction Header’s Travel Start Time is after the Travel Administration’s (TRADM) Latest Breakfast Time, if there is a Per Diem line with a Date value equal to the Header’s Travel Start Date and where the Breakfast flag is checked. If the aforementioned criteria are met, the system issues an error in the transaction.
The system does not allow a dinner expense on the last day of travel if the Header’s Travel End Time is before the Travel Administration’s (TRADM) Earliest Dinner Time, if there is a Per Diem line with a Date value equal to the Header’s Travel End Date and the Dinner flag is checked. If the aforementioned criteria are met, the system issues an error in the transaction.
Required/Conditionally
Required Fields