Notifications

The Notifications (NOTIF) page is where the text of various workflow notifications, security, and collaboration emails are defined.

Field InformationField Information

Field	Description
ID	A unique identification of a notification template to the system. There are several pre-defined values that are discussed later.
Notification ID	A unique identification/code for the notification.
Notification Subject	The text that will be placed in the Subject line of the notification email.
Notification Text	The text that will be placed in the Body of the notification email along with any other details generated by the application.

The following are delivered notifications with specific uses. While the Notification Subject and Notification Message can be adjusted, the ID and Notification ID cannot be changed.

Transaction Entering WorkflowTransaction Entering Workflow

If Notify Creator is checked for an approval rule, this entry is used when the transaction enters a Transaction Phase of Pending.

ID: 0
Notification ID: DOCUMENT
Notification Subject: %docid% has entered the Pending phase.
Notification Message: Your transaction has entered the Pending phase. Depending on the approval conditions, it will require zero, one, or more approvals before it can be completely processed. No action is required on your part.

Additional Notification for Transaction Entering WorkflowAdditional Notification for Transaction Entering Workflow

If Additional Notification is populated for an approval rule, this entry is used when the transaction enters a Transaction Phase of Pending. Note: Submitters of batch jobs are only notified if Notify Batch Submitter is also checked. If the Submitter and Creator are the same, then only one email is generated.

ID: 1
Notification ID: APRLVL
Notification Subject: %docid% has reached approval level %lvl%.”
Notification Message: Your transaction has reached this approval level due to the successful evaluation of the corresponding approval condition. Depending on the approval rule, zero, one, or more users have been assigned to approve your transaction for this approval level. No action is required on your part.

Transaction Resubmitted Into WorkflowTransaction Resubmitted Into Workflow

If Send Resubmit Notification is checked for an approval rule, this entry is used for the email notification as soon as the transaction is resubmitted.

ID: 5
Notification ID: RESUBT
Notification Subject: Transaction Resubmitted: % doc id %
Notification Message: A transaction you previously submitted or approved has been resubmitted and may have been modified. You may review the transaction using the following link %DOC ID% < DOC ID Link>

Transaction Routed To an Individual for CollaborationTransaction Routed To an Individual for Collaboration

ID: 6
Notification ID: DOCCOLU
Notification Subject: Transaction Collaboration: % doc id %
Notification Message: A transaction has been routed to you for collaboration. You may review the transaction using the following link %DOC ID% < DOC ID Link>

Transaction Routed To a Group for CollaborationTransaction Routed To a Group for Collaboration

ID: 7
Notification ID: DOCCOLR
Notification Subject: Transaction Collaboration: % doc id %
Notification Message: As a member of group %Role ID% you have been assigned to Collaboration for the following: %DOC ID Link%%DOC ID% < DOC ID Link>

Transaction Routed for Collaboration Message To CreatorTransaction Routed for Collaboration Message To Creator

ID: 8
Notification ID: DOCCOLC
Notification Subject: Transaction Collaboration: %DOC ID% has reached %ASSIGNEE%
Notification Message: Your transaction has reached this collaboration user/role based on the successful route. Depending on the collaboration rule, zero, one, or more users have been assigned to collaborate your transaction. No action is required on your part.

Note: Sites have an option to disable the transaction hyperlinks on the Workflow email notifications that are sent to Workflow users, such as the submitter, approver, assignee, and escalation assignee. The hyperlinks can be disabled using the WF_DISABLE_HYPRLNK_ON_EMAIL parameter provided on the Application Parameters (APPCTRL) page for each application, based on transaction codes. Please refer to the “Application Parameter” topic for details on this parameter.