Modifying an Automated Direct Deposit

To access the Net Pay Distribution (NPD) page and to modify an Electronic Funds Transfer (EFTs) from the Deduction Management (DEDM) activity folder, perform these steps.

1. After selecting the appropriate employee, select the Net Pay Distribution tab from the uction Management activity folder.  Results:  The Accounting Information tab displays a grid listing pay distribution information for the employee.  It also features links used to access the Net Pay Distribution (NPD) transaction.

2. Click on the Related Action field and select Create Net Pay Distribution.  Result: This action transitions you the Net Pay Distribution (NPD) transaction.

3. Select the Add Record button. Result: A new row will be added to the grid.

4. Select the Expand icon to expand the line. The line has three sections; Accounting Information ,Accounting Distribution and Travel Bank Account.

5. In the Accounting Information section, select the line to be modified and enter or revise the paycheck distribution account information.

6. In the Accounting Distribution section modify/enter the necessary Accounting Distribution information.  The Primary Account, the account into which all unassigned pay are to be deposited, should be marked by selecting the Primary Account check box. Only one Primary Account can exist for any given date. Secondary accounts should each be assigned a Priority Order. The Priority Order determines the hierarchy by which the system allocates pay if the Paycheck does not contain enough Net Pay to distribute to all of the designated accounts. The account with a Priority Order of 1 has the highest priority. No two accounts can share the same priority order for an employee with overlapping date ranges. Note: When entering a Secondary Direct Deposit account, either the Primary Account must be approved before a Secondary Account can be submitted or the Priority Order of the Secondary Account must be set to 0. Each secondary account is assigned either an Distribution Amount (a fixed dollar amount per Pay Period) or a Distribution Percent. A secondary account can be assigned a Deduction Frequency. Accounts with a Deduction Frequency only receive direct deposits in Pay Periods linked to the Deduction Frequency code entered. The Distribution Percent for each individual account cannot exceed 100%.  Enter the percentage as a decimal, for instance 90% should be entered as .90.

7. Deposits can be removed by selecting the relevant transaction line and choosing the Delete action before submission.

8. Select Validate to make certain that your entries are correct.

9. Select Submit to record the employee’s net pay distribution information in the system.

10. Select Save & Close to exit the Net Pay Distribution (NPD) transaction and return to the Deduction Management (DEDM) activity folder main page.