Employee FastTrack Wizard transaction (EMPFTWT)

This page has three steps:

Create Session Transaction scalar has a Transaction ID Prefix field that allows the user to add chosen prefix to the Transaction ID being created.

Search Existing Session scalar allows the user to search for an existing session using multiple parameters .You can search an existing session using the Session Number, Session Description, Session Status, Employee ID, Appointment ID, First Name, Last Name, and Title.

The search results grid shows various fields like Session Number, Session Description, Employee ID, Appointment ID, First Name, Last Name and Title. It also has the Wizard Approval Status field that shows the status of the wizard transaction, the three values are: Draft, Pending and Final. The Session Status field shows the least status of the child transactions created. The three values are: Draft, Pending Approval and Complete. If there are three child transactions created - ESMT, ATTR, and ADDR and ESMT is submitted, ATTR is Pending and ADDR is in Draft state then the Session Status will show as Draft, which is the least status amongst the 3 child transactions.

Each session can be opened or deleted using the row-level action within the grid. If Open Session is selected within the row-level action menu and the Session Status is set to Pending Approval or Complete then the user is taken to the Create and Review Transactions page of the wizard.

If Open Session is selected within the row-level action menu and the Session Status is set to Draft, user is taken to the Select Employee page of the wizard.

If Delete Session is selected within the row-level action, only the session is deleted and not any transactions that might have been created by the wizard. 

Wizard header displays the information of logged in user’s department and unit. Main session Transaction ID is also displayed at the header-level.

Allows you to search for an existing employee to modify or create a new employee within the wizard. You can search an employee using the search fields within the Select Employee page. The search results only display employee’s current assignment information. Selecting the Create New Employee button navigates you to the Enter Employees Details page where the Action is set to Create New Employee. The row-level action Update navigates you to the Enter Employee Details page where the Action is set to Update Existing Employee.

If at any time you navigate back to the Select Employee page, selecting the Continue button navigates you back to the Enter Employee Details page with all the saved date you have entered previously.  If you select another employee or select the Create New Employee, the data on Enter Employee Details is reset.

Allows you to enter employee information to create Employee Status Maintenance, Department Specific Data, Employee Attributes, Employee Address, and/or Employee Tax Parameter, Licenses and Certification, Additional Employee Attributes-Small transactions. There are following sections within this page: 

• Header Section (untitled) - The Session Number is a read only field determined by the Unique Numbers (UNUM) record with the Sequence Name of EMPFTWT_SESSION_NO. The Action is a read only field determined by the selection made in the Select Employee page of the wizard. The Session Description and Notes fields are for user specific business use.

• Assignment Information - This section allows you to enter the employee related information (same information as of an Employee Status Maintenance (ESMT) transaction). If Create New Employee is selected in the Action field, then the From date is populated but all other information is blank. If Update Existing Employee is selected within the Action field, then the current assignment information would be populated for the employee entered in the Action field. The Use Existing Assignment Information check box field is present if Update Existing Employee is selected. By default, this check box wis cleared. An Employee Status Maintenance transaction is not created within a wizard session if the Use Existing Assignment Information is selected, all fields are left blank within this section, or all field but the From date is left blank in this section as per the selection.
  

• Department Specific Data Information - This section allows you to enter the employee department related information (same information a of a Department Specific Data (DEPTD) transaction). If Create New Employee is selected within the Action field, then the From date is populated but all other information is blank. If Update Existing Employee is selected within the Action field, then the current assignment information will be populated for the employee entered in the Action field. The Use Existing Department Specific Data Information check box field is present if Update Existing Employee is selected. By default, this check box is selected. A Department Specific Data transaction is not created within a wizard session if the Use Existing Department Specific Date Information check box is selected, all fields are left blank within this section, or all field but the From date is left blank in this section as per the selection.
  

• Attribute Information - This section allows you to enter the employee attribute related information (the same information as of an Employee Attributes (ATTR) transaction. If Create New Employee is selected within the Action field, then the From date is populated but all other information will be blank. If Update Existing Employee is selected within the Action field, then the current attribute information is populated for the employee entered in the Action field. The Use Existing Attribute Information check box field is present if Update Existing Employee is selected. By default, this check box is selected. An Employee Attributes transaction is not created within a wizard session if the Use Existing Attribute Information check box is selected, all fields are left blank within this section, or all field but the From date is left blank in this section as per the selection.
  

• Address Information – This section allows you to enter the employee’s address information (same information as of an Employee Address (ADDR) transaction). If Create New Employee is selected within the Action field, then the From date is populated but all other information is blank. If Update Existing Employee is selected within the Action field, then the current address informationis populated for the employee entered in the Action field. The Use Existing Address Information check box field is present if Update Existing Employee is selected. By default, this check box is selected. An Employee Address transaction is not created within a wizard session if the Use Existing Address Information check box is selected, all fields are left blank within this section, or all field but the From date is left blank in this section as per the selection.
  

• Tax Information - When the MULTI_STATE_TAX parameter on Application Parameter (APPCTRL) is set to N, this section is present and allows you to enter the tax information (same information as of an Employee Tax Parameter (TAX) transaction). If Create New Employee is selected within the Action field, then the From date is populated but all other information is blank. If Update Existing Employee is selected within the Action field, then the current tax information is populated for the employee entered in the Action field. The Use Existing Tax Information check box field is present if Update Existing Employee is selected. By default, this check box is selected.  An Employee Tax Parameter transaction is not created within a wizard session if the Use Existing Tax Information is selected, all fields are left blank within this section, or all field but the From date is left blank in this section as per the selection.
  

• Federal Tax Information - When the MULTI_STATE_TAX parameter on Application Parameter (APPCTRL) is set to Y, this section is present and allows you to enter the federal tax information (same information as of a Federal Tax Enrollment (TAXF) transaction). If Create New Employee is selected within the Action field, then the From date is populated but all other information is blank. If Update Existing Employee is selected within the Action field, then the current tax information is populated for the employee entered in the Action field. The Use Existing Federal Tax Information check box field is present if Update Existing Employee is selected. By default, this check box is selected. A Federal Tax Enrollment transaction will not be created within a wizard session if the Use Existing Federal Tax Information is selected, all fields are left blank within this section, or all field but the From date is left blank in this section as per the selection.
  

• State Tax Information - When the MULTI_STATE_TAX parameter on Application Parameter (APPCTRL) is set to Y, this section  presents and allows you to enter the state tax information (same information as of a State Tax Enrollment (TAXS) transaction). If Create New Employee is selected within the Action field, then the From date is populated but all other information is blank. If Update Existing Employee is selected within the Action field, then the current tax information is  populated for the employee entered in the Action field. The Use Existing State Tax Information check box field is present if Update Existing Employee is selected. By default, this check box will be selected. A State Tax Enrollment transaction is not created within a wizard session if the Use Existing State Tax Information is selected, all fields are left blank within this section, or all field but the From date is left blank in this section as per the selection.
  

• Licenses and Certifications Information - This section allows you to enter the employee’s Licenses and Certifications information (same information as on Licenses and Certifications (LCNS) transaction). This section allows to add or modify up to five licenses and certifications. This section is hidden by default and needs to be enabled via designer for usage. If Create New Employee is selected within the Action field, then the From date is populated but all other information will be blank. If Update Existing Employee is selected within the Action field, then the current licenses and certifications information is populated for the employee entered in the Action field. The Use Existing Licenses and Certifications Information check box is only present if Update Existing Employee is selected. By default, this check box is selected.
  

• Additional Employee Attributes- Small - This section is hidden by default as a tertiary section on the wizard, which needs to be enabled via Configure Page (DESIGNER). This transaction can be customized by the sites to capture information which is important to them. This transaction has multiple user defined fields - User codes, text, dates, flags, integers, that can be relabeled via DESIGNER and used. This section on the wizard allows you to enter the Employee AATS information. If Create New Employee is selected within the Action field, then the From date is populated but all other information will be blank. If Update Existing Employee is selected within the Action field, then the current AATS information is populated for the employee. The Use Existing Additional Employee Attributes- Small information check box is only present if Update Existing Employee is selected. By default, this check box is selected.
  

Allows you to create the transactions based on the new or updated information entered within the Enter Employee Details page. The scalar section allows you to first review the Session Number, Session Description, Employee ID, Employee Name and Appointment ID, Child Transaction ID Prefix, Submit transaction flag, Bypass approval flag details.

The Transaction ID Prefix field allows you to enter a prefix that is added to the Transaction ID for each record created by the wizard.

If the Submit Transactions check box is cleared, then transactions is created in the Phase/Status of Draft/Held.

If Submit Transactions is selected and Bypass Approvals is selected or cleared, transactions is submitted in the following order: Employee Status Maintenance, Department Specific Data, Employee Attributes, Employee Address, Employee Tax Parameter, Licenses and Certifications (LCNS), Additional Employee Attributes- Small.

Bypass Approval functionality is usable only when workflow set up has been done for the transaction.

If Submit Transactions is selected and the Action is set to Create New Employee, The Employee Status Maintenance must be updated to the Phase of Final before any other transaction can be submitted. If the Employee Status Maintenance fails due to errors or goes into workflow (move to Phase of Pending), then the remaining transactions will remain in Phase/Status of Draft/Held.

Once the main transaction is created, the Submit Transactions button is displayed if one or more of the transactions are set to the Phase of Draft. When selected, it submits the transactions in the following order: Employee Status Maintenance, Department Specific Data, Employee Attributes, Employee Address, Employee Tax Parameter, Licenses and Certifications Information, Additional Employee Attributes-small. If one transaction is already in the Phase of Final, it will be skipped and system will move to the next transaction.

If select action is set to Create New Employee, the Employee Status Maintenance transaction must be in the Phase of Final before moving on to another transaction. If the select action is set to Modify Existing Employee, the Employee Status Maintenance transaction does not have to be in the Phase of Final before moving on to another transaction.