Personnel Action Control

The Personnel Action Control (PACTRL) page allows sites to restrict usage of certain Personnel Actions and Personnel Action Reasons at a Department, Unit or Union Local  level for a certain time period. Sites can use this feature when they want to freeze hiring for a certain time range or similar scenarios. This page has the below fields:

Personnel Action, Personnel Action Reason (supports Wild card), Department (supports Wild card), Unit (supports Wild card), Union Local (supports Wild card), Include Critical, Comments, From, To

Constraint is added on the Employee Status Maintenance (ESMT) transaction when the user validates or submits ESMT; and the Personnel Action being used is under control which means, on PACTRL this Personnel Action Code and Personnel Action Reason for the employee’s Home Department, Unit, Union local is active in this date range.

If the position associated with ESMT is critical and the Include Critical flag is set to false on PACTRL for the Personnel Action/ Personnel Action Reason/ Department / Unit/ Union Local combination, then is this constraint is not used. The sites can bypass this restriction for any position that is critical.

This page also enables sites to prevent users from making any changes to an employee’s ESMT record mid-pay period, when timesheets have been submitted and pending pay and leaves exist. This is done via validations that occur on five unique conditions listed below based on changes from prior assignment, 

  • Mid Pay Period Department Change

  • Mid Pay Period Employment Status Change

  • Mid Pay Period Pay Policy Change

  • Mid Pay Period Leave Policy Change

  • Mid Pay Period Pay Class change

The validations related to the above five check boxes prevent users from making any changes to an employee’s Department, Employment Status (Termination), Pay Policy, Leave Policy or Pay Class mid-pay period when timesheets have been submitted and pending payments or leaves exist for the employee. Users can update ESMT for the employee only once the adjustments related to timesheets or leaves are completed.

The Pay Class Exception Pay Events and Excluded Leave Events fields allow a site to put the list of events to be excluded on the pending pay and pending pay accounting lookup and to put the list of events to be excluded on the leave details lookup.

Users can specify these pay or leave events by adding them via the TSEDEL Timesheet Event and Date Edit List (TSEDEL) page and they  show on the pick lists of the List fields. The PACTRL reference page works in conjunction with the TSEDEL reference page, which stores and maintains Event Types and Date Lists for use on PACTRL. The Event/Date List section allows users to enter a List ID and select the List Type (that is, Date or Event). For more information on TSEDEL page, refer to the “Timesheet Event and Date Edit List (TSEDEL)” topic in CGI Advantage Time and Leave User’s Guide.