Restoring a Suspended Employee

The HRM application allows the ability to automatically restore an employee's access, that has previously been suspended, based on the Personnel Action used on an Employee Status Maintenance (ESMT) transaction. You can establish a Personnel Action where the User Access Option field is set to Restore Suspended. When this PACT code is used on an ESMT, an HRDOC is automatically generated and submitted with the Locked Out field unchecked. When the employee logs back into their assigned Advantage application(s), they will see that their access has been restored.

To restore access to a previously suspended employee, perform these steps:

1. Create an Employee Status Maintenance (ESMT) transaction.

2. Complete each of the required sections on the Employee Status Maintenance transaction. Note: “ * ” denotes a required field.

3. In the Personnel Action code, enter a code from Personnel Action that has the User Access Option set to Restore Suspend.

4. Validate and Submit the Employee Status Maintenance transaction. An HRDOC is automatically generated, to unlock the user’s access to all Advantage applications by removing the check from the Locked Out check box field. The transaction is then submitted to the Final phase.

• If Workflow is implemented, the HRDOC is placed in the Submitted Status/Pending Phase until the transaction has been approved and submitted to the Final Phase/Submitted Status.

• If the Employee Status Maintenance is for a future date, the auto generated HRDOC is placed in the Rejected Status/Draft Phase until the Trigger Date has been reached. When the trigger date has been reached, a System Maintenance Utility (SMU) job is kicked off; (for example, nightly or some other user defined time) and the transaction is submitted in the Final Phase, when the date constraint would no longer prevent the submission.