Accounting Overrides (AORD)
The Accounting Overrides (AORD) page enables you to set up accounting overrides used on the Timesheet (TIMEI) transaction. This page allows you to set up a series of override codes that point to different accounting lines and then assign those override codes to lines on the Timesheet (TIMEI) and Group Timesheet (TIMEG). Override Codes are tied to a specific organizational values (Home Department, Union Local and Pay Policy) and Event code and are available for selection in the “Override” pick list on Timesheet and Group Timesheets. (If you are defining the Accounting Overrides code to be used in the Equipment Usage line on the Timesheet, then the Event Type value must be wild carded.) The Home Department, Home Unit, Union Local, Event, and Pay Policy codes may be wild carded.
Note: If you use wild card for the Home Department field, then the Labor Distribution Override Option must not be set to User Entered Labor Distribution Profile and a value on Labor Distribution Profile Code is not allowed.
The Accounting Overrides page uses the Timesheet Management (TIMEA) and Timesheet Setup (TIMES) reference pages to perform edits on the entered values. The intention of this functionality is to validate the Accounting Overrides in the same manner that they would be validated on the Timesheet transaction if entered by an employee or administrator.
Timesheet Management (TIMEA)Timesheet Management (TIMEA)
For an entered Department/Pay Policy/Event combination, the Accounting Overrides page looks up the Timesheet Management reference page to determine if the following timesheet options are allowed on Accounting Overrides:
Accounting Override Allowed – If this field is blank, fields in the Fund Accounting and Detail Accounting sections of the Accounting Overrides page cannot be entered.
Rate Override Allowed – If this check box is cleared, fields in the Overrides section of the Accounting Overrides page cannot be entered.
LDPR Override Allowed – If this check box is cleared, the Labor Distribution Override Option and Labor Distribution Profile fields in the Accounting Source section of the Accounting Overrides page cannot be entered.
Position Override Allowed – If this check box is cleared, the Position Number field in the Accounting Source section of the Accounting Overrides page cannot be entered.
If the options above are not selected and an override is entered for these details, errors will be issued. These errors will be the same errors that would be issued on the Timesheet transaction if invalid overrides are entered on the Timesheet transaction.
Timesheet Setup (TIMES)Timesheet Setup (TIMES)
The Timesheet Setup (TIMES) reference page is used to define the available accounting overrides that can be entered for a Department/Unit/Union Local/Pay Policy combination. Only accounting overrides that are selected in the Overrides section of the Timesheet Setup reference page are available for entry. For example, if all attributes are checked, with the exception of Program and Phrase, then only the unchecked fields will be restricted from having data entered. In this case, the Program and Phrase fields would issue errors if data was entered for them.
