Employee Work Schedule (ESCHD)

The Employee Work Schedule (ESCHD) transaction allows you to create and manage work schedule exceptions or overrides for an individual employee, when different from the current work schedule assignment. For example, you can modify specific work schedule dates and/or shifts within a schedule for the employee.

The Employee Work Schedule transaction contains the following tabs:

HeaderHeader

The Header tab allows you to select an Employee ID, Appointment ID, Work Cycle and Work Schedule Task to assign to the Employee Work Schedule transaction. If the employee is assigned to a work cycle for the day, that work cycle will be inferred.

The Header tab of the Employee Work Schedule transaction contains the following fields:

Field Name	Field Description
Appointment ID	If this field is blank, the employee data pertains to the employee's primary (blank) appointment. If the employee holds more than one appointment, this field represents the appropriate appointment identification number for the employee. If this field contains an asterisk (*), the employee data pertains to all appointments.
Employee ID	The identification code associated with the employee. The Employee ID is used to identify the employee in the system. This code can be any combination of letters and numbers and can be from 1 to 10 characters in length. If the Yes/No Flag for the AUTO GEN EMPLOYEE ID parameter on the Site Specific Parameters (SPAR) page is selected, the Employee ID field will be automatically generated and cannot be entered or modified by the user. If the Yes/No Flag is cleared, the Employee ID field on the Employee Status Maintenance (ESMT) transaction must be manually entered by a user. In order to change an existing Employee ID, the Employee Identification Change Form (EICF) can be used. The Generate New ID check box on the EICF form must be selected, and the New Employee ID field must be left blank.
From	The date this information becomes effective. This field should be entered in mm/dd/ccyy format.
Job Share ID	This field identifies a specific Work Schedule Pattern for an employee who is sharing a Work Cycle code with another employee. By identifying a Job Share ID, users can create one Work Cycle code with multiple Work Schedule Patterns.
Schedule Source	This code identifies which source the schedule originated from.
To	The last date for which this information is effective. The default value for the operating system is 12/31/9999, which indicates the latest available date.
Work Cycle	The identification code associated with the work cycle being defined.
Work Schedule Task	This field defines Work Schedule Tasks.

Employee Work Schedule DetailsEmployee Work Schedule Details

The Employee Work Schedule Details tab contains work schedule override and exception information for the individual employee at the schedule and shift levels associated with each day of the assignment. The Shift 1 Details through Shift 4 Details sections allow you to enter or modify the work schedule information at the shift level, overwriting existing data if necessary. You can modify the shift start/end times, enter Shift Pay Type codes, assign a Work Schedule Task, or enter comments. The Recurrence section defines the days for which the schedule should repeat as well as the end date for which the recurrence of particular schedule should end.

The Employee Work Schedule Details tab includes the following fields:

Field Name	Field Description
Comments	This field allows you to add additional comments if necessary.
Default AORD Override	This field is used to override the accounting attributes for the employee’s timesheet.
Default LDPR Override	This field allows you to choose the labor distribution override option for the selected employee.
Default Pay Type	On the Schedule Pattern (SCHP), Work Day (WDAY) reference page, and on the Employee Work Schedule (ESCHD), Position Work Schedule (PSCHD) transaction, the Default Pay Type field displays events that have the Event Type ID field set to Pay Type on the Pay and Leave Events (EVNT) reference page. If a value is entered manually on SCHP, it must be valid on the EVNT page as of the current system date with an Event Type ID field set to Pay Type. If a value is entered manually on WDAY, ESCHD, or PSCHD, it must be valid on the EVNT page as of the Schedule Date with an Event Type ID field set to Pay Type. The default Pay Type will apply to the entire schedule day and all shifts for that day unless a Shift Pay Type is specified for a shift within the Shift section.
End Time 1	For each work day, four different Time In/Time Out periods, or shifts, can be defined. This field is the first end time for the day. The format of this field depends on the Site Specific Parameters (SPAR) TIMESHEET CLOCK DISPLAY entry to determine whether the input and display should be in Normal (AM/PM) or Military time.
End Time 2	For each work day, four different Time In/Time Out periods, or shifts, can be defined. This field is the second end time for the day. The format of this field depends on the Site Specific Parameters (SPAR) TIMESHEET CLOCK DISPLAY entry to determine whether the input and display should be in Normal (AM/PM) or Military time.
End Time 3	For each work day, four different Time In/Time Out periods, or shifts, can be defined. This field is the third end time for the day. The format of this field depends on the Site Specific Parameters (SPAR) TIMESHEET CLOCK DISPLAY entry to determine whether the input and display should be in Normal (AM/PM) or Military time.
End Time 4	For each work day, four different Time In/Time Out periods, or shifts, can be defined. This field is the last end time for the day. The format of this field depends on the Site Specific Parameters (SPAR) TIMESHEET CLOCK DISPLAY entry to determine whether the input and display should be in Normal (AM/PM) or Military time.
Holiday Hours	The hours associated with the schedule type defined as Holiday on the work day schedule.
Hours	The hours associated with the day being defined on the work day schedule. If start and end times have been entered for any of the Start Time/End Time periods, this field will be calculated as the total number of work hours for the day for all periods. When time is entered in hours and decimals (9.25), the time needs to be converted back to hours and minutes correctly (9:15).
Recurrence End Date	Defines the specific end date for which the recurrence of particular schedule should stop.
Schedule Change Reason	This fields allows the user to provide a reason why the schedule change was made. This value will be populated on the employee’s schedule for all days within the From/To date in the Employee Work Schedule (ESCHD)/Position Work Schedule (PSCHD) transaction.
Schedule Date	The date for which a work day schedule entry is defined.
Schedule Location	The identification code associated with the work location.
Schedule Location Description	The description of the schedule location code.
Schedule Type	The type associated with the date in the work day schedule.
Schedule User Flag 1 through Schedule User Flag 3	These fields are reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 1 AORD Override	This field allows the user to specify the accounting attribute override code that applies to Shift 1 Pay type on the employee’s timesheet.
Shift 1 Comments	This field allows you to make additional comments if necessary for Shift 1.
Shift 1 Description	This field provides the description details for Shift 1.
Shift 1 LDPR Override	This field allows the user to specify the accounting labor distribution override code that applies to Shift 1 Pay type on the employee’s timesheet.
Shift 1 Location	The identification code associated with the work location for Shift 1.
Shift 1 Location Description	The description of the associated Shift 1 schedule location.
Shift 1 Pay Type	This field displays events that have the Event Type ID field set to Pay Type. If a value is manually entered, it must be valid on the Pay and Leave Events (EVNT) reference page as of the current system date with an Event Type ID of Pay Type. If a value is entered here, the Pay Type will apply only to shift 1 for that day and will override what is entered in the Schedule section of the Schedule Pattern reference page.
Shift 1 User Flag 1	The Shift 1 User Flag 1 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 1 User Flag 2	The Shift 1 User Flag 2 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 1 User Flag 3	The Shift 1 User Flag 3 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 1 Work Schedule Task	This field indicates the employee’s work schedule task for the shift.
Shift 2 AORD Override	This field allows the user to specify the accounting attribute override code that applies to Shift 2 Pay type on the employee’s timesheet.
Shift 2 Comments	This field allows you to make additional comments if necessary for Shift 2.
Shift 2 Description	This field allows you to provide the description details for Shift 2
Shift 2 LDPR Override	This field allows the user to specify the accounting labor distribution override code that applies to Shift 2 Pay type on the employee’s timesheet.
Shift 2 Location	The identification code associated with the work location for Shift 2.
Shift 2 Location Description	The description of the associated Shift 2 schedule location.
Shift 2 Pay Type	This field displays events that have the Event Type ID field set to Pay Type. If a value is manually entered, it must be valid on the Pay and Leave Events (EVNT) reference page as of the current system date with an Event Type ID of Pay Type. If a value is entered here, the Pay Type will apply only to shift 2 for that day and will override what is entered in the Schedule section of the Schedule Pattern reference page.
Shift 2 User Flag 1	The Shift 2 User Flag 1 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 2 User Flag 2	The Shift 2 User Flag 2 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 2 User Flag 3	The Shift 2 User Flag 3 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 2 Work Schedule Task	This field indicates the employee’s work schedule task for the shift.
Shift 3 AORD Override	This field allows the user to specify the accounting attribute override code that applies to Shift 3 Pay type on the employee’s timesheet.
Shift 3 Comments	This field allows you to make additional comments if necessary for Shift 3.
Shift 3 Description	This field provides the description details for Shift 3.
Shift 3 LDPR Override	This field allows the user to specify the accounting labor distribution override code that applies to Shift 3 Pay type on the employee’s timesheet.
Shift 3 Location	The identification code associated with the work location for Shift 3
Shift 3 Location Description	The description of the associated Shift 3 schedule location.
Shift 3 Pay Type	This field displays events that have the Event Type ID field set to Pay Type. If a value is manually entered, it must be valid on the Pay and Leave Events (EVNT) reference page as of the current system date with an Event Type ID of Pay Type. If a value is entered here, the Pay Type will apply only to shift 3 for that day and will override what is entered in the Schedule section of the Schedule Pattern reference page.
Shift 3 User Flag 1	The Shift 3 User Flag 1 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 3 User Flag 2	The Shift 3 User Flag 2 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 3 User Flag 3	The Shift 3 User Flag 3 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 3 Work Schedule Task	This field indicates the employee’s work schedule task for the shift.
Shift 4 AORD Override	This field allows the user to specify the accounting attribute override code that applies to Shift 4 Pay type on the employee’s timesheet.
Shift 4 Comments	This field allows you to make additional comments if necessary for Shift 4.
Shift 4 Description	This field provides the description details for Shift 4.
Shift 4 LDPR Override	This field allows the user to specify the accounting labor distribution override code that applies to Shift 4 Pay type on the employee’s timesheet.
Shift 4 Location	The identification code associated with the work location for Shift 4.
Shift 4 Pay Type	This field displays events that have the Event Type ID field set to Pay Type. If a value is manually entered, it must be valid on the Pay and Leave Events (EVNT) reference page as of the current system date with an Event Type ID of Pay Type. If a value is entered here, the Pay Type will apply only to shift 4 for that day and will override what is entered in the Schedule section of the Schedule Pattern reference page.
Shift 4 User Flag 1	The Shift 4 User Flag 1 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 4 User Flag 2	The Shift 4 User Flag 2 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 4 User Flag 3	The Shift 4 User Flag 3 field is reserved for site-specific use. These fields are optional and do not have any edits on them.
Shift 4 Work Schedule Task	This field indicates the employee’s work schedule task for Shift 4.
Start Time 1	For each work day, four different Time In/Time Out periods, or shifts, can be defined. This field is the first start time for the day. The format of this field depends on the Site Specific Parameters (SPAR) entry TIMESHEET CLOCK DISPLAY to determine whether the input and display should be in Normal (AM/PM) or Military time.
Start Time 2	For each work day, four different Time In/Time Out periods, or shifts, can be defined. This field is the second start time for the day. The format of this field depends on the Site Specific Parameters (SPAR) entry TIMESHEET CLOCK DISPLAY to determine whether the input and display should be in Normal (AM/PM) or Military time.
Start Time 3	For each work day, four different Time In/Time Out periods, or shifts, can be defined. This field is the third start time for the day. The format of this field depends on the Site Specific Parameters (SPAR) entry TIMESHEET CLOCK DISPLAY to determine whether the input and display should be in Normal (AM/PM) or Military time.
Start Time 4	For each work day, four different Time In/Time Out periods, or shifts, can be defined. This field is the last start time for the day. The format of this field depends on the Site Specific Parameters (SPAR) entry TIMESHEET CLOCK DISPLAY to determine whether the input and display should be in Normal (AM/PM) or Military time.
Sun to Sat	A weekday that is a normal work day for the cycle. Select if the following day should be included.
Work Schedule Task	This field defines Work Schedule Tasks.

The Employee Work Schedule transaction can be created in the following way:

Select the Create action on the Transaction Catalog.