External Adjustments (EADJ)
The External Adjustments (EADJ) transaction allows you to make year-to-date pay, deduction and entity (employer and employee) summary adjustments. For these adjustments it is essential that the net adjustment is zero. Do this by ensuring that the sum of pay adjustments equals the sum of deduction adjustments while ignoring all entity adjustments.
Adjustments for FICA wages (entity adjustments) increase or decrease the covered wages balance. They do not have to net to zero; therefore, you should enter each entity adjustment only once. Entity adjustments for covered wages should be made using the employee and employer contributions deduction type and plan. If you wish to adjust the covered wages of both Social Security and Medicare, you will need to enter multiple entity adjustment lines, since covered wages are maintained separately for each deduction.
The External Adjustments transaction has the following tabs:
Use the Employee tab to identify the employee.
External Deduction AdjustmentsExternal Deduction Adjustments
Use the External Deduction Adjustments tab to identify the deduction adjustments.
Note: The State ID field and Update Ded Summ State check box are not allowed to be entered when the Site Specific Parameter (SPAR) STATE TRACKING OF PAYROLL SUM is set to False. The Local ID field and the Update Ded Summ Local check box are not allowed to be entered when the SPAR entry LOCAL TRACKING OF PAYROLL SUMM is set to False.
When the Update Ded Summ check box is selected, the DED_SUMM table is updated accordingly by GTN jobs.
When the Update Ded Summ State check box is selected, the DED_SUMM_STATE table is updated accordingly by GTN jobs.
When the Update Ded Summ Local check box is selected, the DED_SUMM_LOCAL table is updated accordingly by GTN jobs.
By default, the Update Ded Summ check boxes is selected.
When the STATE TRACKING OF PAYROLL SUMM SPAR entry is checked, the Update Ded Summ State check box is checked upon creating entries on the EADJ - External Deduction Adjustments tab.
When the LOCAL TRACKING OF PAYROLL SUMM is checked, the Update Ded Summ Local check box is checked upon creating entries on the EADJ - External Deduction Adjustments tab.
The PEND_DED table displays the updated check boxes value for the EADJ transaction. For other transactions, the above three check boxes are not present, the value is displayed as null in the PEND_DED table.
External Pay AdjustmentsExternal Pay Adjustments
Use the External Pay Adjustments tab to identify the pay adjustments.
Note: The State ID field and Update Pay Summ State check box are not allowed to be entered when the Site Specific Parameter (SPAR) STATE TRACKING OF PAYROLL SUM is set to False. The Local ID field and Update Pay Summ Local check box are not allowed to be entered when the SPAR entry LOCAL TRACKING OF PAYROLL SUMM is set to False.
When the Update Pay Summ check box is selected, the PAY_SUMM table is updated accordingly by GTN jobs.
When the Update Pay Summ State check box is selected, the PAY_SUMM_STATE table is updated accordingly by GTN jobs.
When the Update Pay Summ Local check box is selected, the PAY_SUMM_LOCAL table is updated accordingly by GTN jobs.
By default, the Update Pay Summ check box is selected.
When the STATE TRACKING OF PAYROLL SUMM SPAR entry is checked, the Update Pay Summ State check box is checked upon creating entries on the EADJ - External Pay Adjustments tab.
When the LOCAL TRACKING OF PAYROLL SUMM SPAR entry is checked, the Update Pay Summ Local check box is checked upon creating entries on the EADJ - External Pay Adjustments tab.
The PEND_PAY table displays the updated check boxes value for the EADJ transaction. For other transactions, the above three check boxes are not present, the value is displayed as null in the PEND_PAY table.
The External Adjustments transaction can be created in the following way:
Select the Create action on the Transaction Catalog.
