Pay Policy Rate (PPRT)

The Pay Policy Rate (PPRT) page allows you to define an organization's pay plans and allows an employee's pay to be table-driven. Depending on the options selected on the Site Specific Parameters (SPAR) page, pay rates can be established on Pay Rate (PPRT) for any combination of grade, step, pay chart or pay progression.

When a Pay Policy/Event Type combination is entered on PPRT, the system checks whether the event type exists on the Pay Policy Event Type (PPET) page and tries to match the Pay Policy/Event Type record to the one on PPET. If no match is found, it looks for a wildcard pay policy to match the event type. If this match is not found, the system issues an error message.

The fields available in the Automatic Step Increase Processing Information scalar are used by the Process Automatic Step Increase Selection Criteria batch process to automatically process step increases for eligible employees. Additional information on this process can be found in the CGI Advantage 4 HRM OnRequest Proc Run Sheets guide.

Data from PPRT can be downloaded into spreadsheet format by clicking the Download action from the Grid Actions menu. Once downloaded, the data can be updated and uploaded back to PPRT by selecting Upload from the Grid Actions menu. The Download action is available when there is at least one record returned as a result of a browse or search action. When the Download action is selected, all data that was returned as a result of the previous browse or search is selected for download. Once the download is complete the data can be manipulated using the preferred spreadsheet application and can then be uploaded back to PPRT, based on the user’s security setup. If the user can add records to the reference table online they are able to upload records to the table. If additional security is desired, the System Maintenance Utility job that is triggered by the Upload action can be configured with Job Security to restrict the Upload action.

If you plan to use the Download action, data in the fields on this page should not contain any special characters, including return characters. When opening the downloaded file, if special characters are present in the reference page record, that particular record might be, for example, split into two records in the downloaded file, and the extra records would have to be manually deleted/modified.

Field InformationField Information

The Pay Policy Rate page contains the following fields:

Field Name	Field Description
Amount Basis ID	This field is the time increment in which the pay rate is expressed.
Chart	The identification code associated with the pay chart for which pay plan rates are being established or changed. The pay chart code provides a mechanism for establishing different pay plans for employees who are in the same title but receive different rates of pay based on their hire date (for example, prior to 12/31/79). Required if the SPAR entry for USE CHART FOR TD PAY FL is set to True.
Comments	This field can hold up to 1500 characters and displays the comment entered by the user (if any).
Grade	The identification code associated with the grade that the pay rate is valid for. This field is required if the Site Specific Parameters (SPAR) entry for Use Grade For TD Pay FL is set to True.
Last Modified By	This field displays the User ID of the user who has created/last modified the transaction.
Last Modified On	This field displays the last modified date and time.
Months on Step	This field defines the number of months an employee must be on the current step to move to the next step.
Next Step	The identification code associated with the next step that the pay rate is valid for. This field is used by the Process Automatic Step Increase Selection Criteria batch process to determine which step the employee will move to next.
Pay Policy, Home Department, Home Unit, Union Local	A wildcard ("*****") value in any of these fields indicates that the entered pay rate is valid for all entries for the associated field. For example, a wildcarded Home Department would mean that the pay rate is valid for all home departments.
Pay Progression	The identification code associated with the progression for which the pay plan rates are established. The progression code provides a mechanism for establishing different rates of pay based on length of service in a title. The progression must be specifically defined with the entered pay event and pay policy on the Pay Progression Rule (PPRL) page, or must be defined on Pay Progression Rule (PPRL) with a wildcard pay policy and/or pay event type. Required if the SPAR entry for USE PROGRESS FOR TD PAY FL is set to True.
Pay Rate	The dollar amount associated with the pay rate. When the Amount Basis ID is either Monthly Compa-ratio or Annual Compa-ratio, this field signifies the salary midpoint or market rate.
Step	The identification code associated with the step that the pay rate is valid for. This field is required if the SPAR entry for Use Step For TD Pay FL is set to True.
Step Type	This field defines if the Step is the First Step, Second to Last Step or the Maximum/Last Step.