Timesheet Group Setup (TIMEGS)

The Allow Other Activity check box determines whether the Other Activity tab will be enabled on the Group Time sheet (TIMEG) transaction. If the check box is selected the Other Activity tab will be enabled on the Group Timesheet transaction. If the check box is cleared the Other Activity tab will be disabled and will not be visible on the Group Timesheet transaction.

If the Automatically Fill check box is selected, an employee event type and hour details will be automatically populated on the Group Timesheet transaction. If this check box is cleared, the user can use Easy Fill or enter the event and hours details manually.

The Allow Certification check box determines whether or not to create a certification record for the Group Timesheet transaction for the Timesheet Group (TSG) falling under the specified Home Department / Home Unit. When the check box is selected, the process will write a record to the new Timesheet Certification table. When the check box is cleared, it will not create a certification record for that timesheet.

The Display Weekly Totals check box controls whether or not weekly totals are displayed on an employee’s Group Timesheet. If the check box is cleared, the weekly totals do not appear on the Group Timesheet. If the check box is selected, and the employees are also paid biweekly, then the employee’s total hours for each week of the pay period appear in Week 1 and Week 2 columns for each event line on the Group Timesheet transaction.

When the Blend Default Accounting check box is selected the system looks up in the following order to fetch the accounting overrides: Group Timesheet (TIMEG) - Employee Event Accounting Information (DEPTE) - Department Event Accounting (DEACC) - Employee Accounting Data (DEPTA) - Position Maintenance (PSMT) - Extended Department (DEPTX) - Site Specific Parameter (DEFAULT ACCOUNTING). Blending is only applicable for the Entered Accounting attributes on the Group Timesheet.

The Prior Pay Period Adjustment Limit field specifies the time limits for the Group Timesheet transaction adjustment for the prior pay period. Any Group Timesheet transaction falling out of the specified time limit is not allowed for modification, Group Timesheet transactions falling within the specified time limit are allowed for changes/new versioning. This is a numeric field, and only positive integer values are allowed on this field. Valid values are 0-99.

The TIMEG Archive Limit in Months field is used to limit timesheet archiving defined on number of months. Group Timesheet transactions falling within the retention period will not be archived.  The Group Timesheet transactions with phase Final or Conflict Draft are selected for the archive process. This is a numeric field, and only positive integer values are allowed on this field. Valid values are 0-99.

The Remove Zero Hour Lines check box determines whether or not a row on the Time Entry tab of Group Timesheet will be deleted automatically upon submission if there are no hours populated on the row. If a Group Timesheet transaction only has empty rows, all but one will be deleted to allow for submission. A warning message will be issued upon validation of the Timesheet Group.

The Fill Shift Details flag controls whether or not the shift details populate on the Timesheet Group (TIMEG) timesheet.

• When the Fill Shift Details flag is checked on Timesheet Group Setup (TIMEGS), the reduce base pay logic on Timesheet Event Selection (TSHT) is bypassed and the shift Overrides and Locations display by line.

• When the Fill Shift Details flag is unchecked on TIMEGS, the reduce base pay logic on TSHT is not bypassed and the shift Overrides and Locations do not display by line.

The Remove Zero Hour Days check box determines whether or not any ‘Day’ fields within the Time Entry tab of the Group Timesheet will automatically be updated to blank upon submission. An informational message will be issued upon validation of the Group Timesheet.

The Disable Versioning on Draft check box controls whether or not the versioning is allowed for draft Group Timesheets (TIMEG). 

• When the Disable Versioning on Draft check box is checked on Timesheet Group Setup (TIMEGS), the draft Group Timesheets will not create versions irrespective of users edit the Group Timesheet.

• When the Disable Versioning on Draft check box is unchecked on TIMEGS, the draft Group Timesheets will create versions whenever different users edit the Group Timesheets.

• By default, the Disable Versioning on Draft check box is unchecked. 

Note: This will not impact the existing versioning functionality for final Group Tmesheets.

The Accounting Override field determines whether or not the COA overrides are allowed on the Group Timesheet transaction. Valid values are Allowed and Not Allowed.  If this field is set to Allowed, then the COA overrides will be allowed on the Group Timesheet transaction and the relevant values must be selected from the COA Display Order section. If this field is set to Not Allowed, the overrides fields will not be allowed on the Group Timesheet transaction.

The Timesheet Group Setup page is used by the Accounting Overrides (AORD) page to define the available accounting overrides that can be entered for a Department/Unit combination. Only accounting overrides that are checked in the Overrides section of the Timesheet Group Setup reference page are displayed on the Group Timesheet. For example, if all attributes are checked, then only the unchecked fields will be restricted from being displayed.

The COA Display Order section allows you to specify the order in which the corresponding Chart of Accounts (COA) overrides fields will display on the employee's Group Timesheet.

• The COA override fields’ display order numbers are based on rows from left to right and top to bottom. For example, display order 1 will display at in row 1, column 1, display order 2 will display in row 1, column 2, and so on until the first row is populated.

• The value entered into the each COA override Display Order field must be unique. No two COA overrides can have the same Display Order number. The Display Order must be entered for each selected COA override fields and the Display Order must be a whole number.

Note: The Display Order functionality is only applicable for the following sections on the Group Timesheet: Group Timesheet Details, and Equipment Usage sections. The Display Order functionality is not applicable for the Other Activity section.

The Locks section authorizes the administrator to lock Timesheet Group transaction for a duration of time based on the Department, Unit, Pay Policy and Pay Period dates.

• If the LOCK TIMEG check box is selected the Group Timesheet transaction will be locked, the user cannot submit the Group Timesheet until and unless the check box is cleared.

• The Lock Start Date and Lock End Date fields allows you to lock the Group Timesheet for a specified period. Along with the date, you can also specify the time in the Lock Start Time and Lock End Time fields. Within the specified date and time a user cannot create the Group Timesheet. Once the specified date and time is passed, the user is allowed to create the Group Timesheet.

The time format in the time fields are displayed based on the TIMESHEET CLOCK TIME DISPLAY SPAR parameter.

• If the Text Value field of the parameter is set to NORMAL - The time format will be 12 hours.

• If the Text Value field of the parameter is set to MILITARY - The time format will be 24 hours.