A Commodity-based Payment Request (PRC) document records payment activity at the commodity level. It requires entry of the commodity code and commodity information (for example quantity). Through the use of a commodity code, you can distribute the expenditure to a set of predefined accounting lines with a set distribution percentage. Fixed Asset Purchases, discounts, taxes, retainage, and procurement card activity can all be tracked with the PRC.
Key features of the PRC document include the following: Supports entry of commodities and supporting commodity information, enabling direct payments (those with no supporting purchase order), as well as payments that reference prior transactions, for commodities to be processed within Advantage Financial
Supports entry of multiple vendors at the line level, allowing multiple vendors to be referenced within the same Payment Request document
Supports making payments against multiple budgets that span multiple budget fiscal years
Supports tracking of Fixed Asset purchases by first identifying a fixed asset purchase at the time the payment request is accepted into the system based on the Commodity Code specified on the PRC Commodity Line.
For more information about the Fixed Asset Tracking refer to "Fixed Asset Payment Request Document” in the CGI Advantage Fixed Assets User Guide.
A View Procurement Folder action added to the commodity line of PR Doc Type documents allows users to transition to the Procurement Management (PRCUID) page if this document is associated to a Procurement Folder. Once you transition to the PRCUID page from this document a Back link on PRCUID is visible. Selecting the Back link transitions you back to the Header tab of PR document you came from.
The Commodity Payment Request has these sections:
To create a PRC referencing a Purchase Order, go to Copy Forward from PO to Commodity Based Payment Request.
To create a PRC referencing a Requisition, go to Paying for Commodities Purchased with a Requisition (PRC).
To create a PRC referencing a Master Agreement, go to Paying for Commodities Purchased with a Master Agreement (PRC).
To create a PRC without referencing an Award or Requisition document, go to Create a Standalone Payment Request for Ad Hoc Payments (PRC).
To create a PRC to pay for Procurement Card purchases, go to Pay for Procurement Card Purchases.
To modify a PRC, go to Modifying a Payment Request.
To cancel a PRC, go to Canceling a Payment Request.