The Disbursement Request Modification allows you to request certain fields on the Disbursement Request (DISRQ) table to be modified after the payment request has been submitted to final. When the DRM document is submitted to final, the applicable fields on Disbursement Request will be updated.
There are two types of payment request changes allowed on the DRM:
You can choose to modify a payment request document for a specific vendor. This will affect all Accounting Lines for the vendor. More than one vendor line can be inserted on the DRM for this type of change.
You can also use the DRM to modify the entire payment request document. This will affect all Accounting Lines for every vendor on the document.
The Type of Payment Request Change option on the Header allows the selection of the type of change you are requesting.
If Document is selected, data entry will not be allowed in Vendor Line. Payee Assignment and Disbursement Options in the Header can be changed.
If Vendor Line is selected, data entry will not be allowed in the Payee Assignment section and Disbursement Options section in the Header. In this case, changes in Disbursement Options in the Vendor Line are allowed.
The DRM document can be used to modify all the Disbursement Options or selected Disbursement Options. Values entered on the DRM document will replace the existing values on the DISRQ table. No history of the prior DISRQ values will be maintained. If the fields are blank (null) on the DRM document, the DRM document will not make any updates to the corresponding field on DISRQ. If certain Disbursement Options need to be blanked out, the special value BLNK should be entered on the document. All check boxes in the Disbursement Options are CVL’s with No, Yes and No Change. When a DRM document is submitted with a CVL value of No Change, the system will not make any update to the corresponding field in DISRQ. When a DRM document is submitted, the system will check for the appropriate entrees in DISRQ for the referenced PR/ABS document and update those records. The Scheduling Reason Code will be set to DRM in the DISRQ for that particular record. Upon validate/submit of a DRM document, any errors encountered on the DISRQ table will be returned to the DRM Document.
Once a DRM document has been submitted to Final, it cannot be modified or cancelled. A new DRM document must be created to make additional changes to DISRQ.
The DRM has two sections:
DRM document can be created either by copy forward action from the PR/ABS document or by entering the Document Code and Document Department in the Document Catalog page. You can either manually enter the Document ID or select Auto Numbering. When a copy forward action is performed, only Referenced Document Code, Referenced Document Department and Referenced Document ID are copied forward to the resulting DRM document. If the DRM is for a specific vendor and not for modifying the entire payment request, you will enter the appropriate Referenced Vendor Line.