Research Vendor Payment History

You can search for payment history of a vendor by providing the specific search criteria for a vendor. The steps to be carried out are grouped as below. Click each link for more details:

• Searching for Details of Payment Requests

  To search for Payment Requests for a specific vendor, perform the following steps: Navigate to the Vendor Transaction History (VTH) page. Enter the Vendor Code. The Vendor Code is a required field on this page. Provide the Document Type of PR, ABS against the search field of Document Type. PR Document Type includes all the commodity based payment request documents such as PRC, PRM, PRN, PRCI, CEC etc ABS document type includes all the non commodity based documents of GAP, GAE, GAX, GAIP, GAEC etc including non payment documents. Alternatively, you can also provide the document codes of Payment Request documents such as PRC, PRM, PRN, PRCI, PRMI, GAX, CEC, GAEC and GAIP without providing the Document Type. Click Browse. On the results section, all the payment requests of the vendor you have queried for are displayed. You can view the following details of the payment request document for the vendor: Record Date Document ID Phase Vendor Line Number Commodity Line Number Accounting Line Number Accounting Line Amount Referenced Document (This would be PO, DO, CT, GAE, MA document) Vendor Invoice Number Bank Account Code from which the payment is requested If too many records are returned, enter additional search criteria to narrow down the search such as Department or Record Date. The results obtained can be sorted by Record Date, Document, Referenced Document, and Vendor Invoice Number. Sorting can be done by clicking the column heading on grid section.   Navigating to Documents You can navigate to the payment request documents displayed by clicking on the hyperlink of the documents on the results grid. You can also navigate to the Referenced Document (PO or the MA document).   Downloading the Queried Details You can export the results obtained to an excel workbook. To download the queried results, see Downloading Results from VTH page.

   

• Searching for Details of Payments Made when Disbursement has been Issued

  To search a Payment Request for a specific vendor, the following steps need to be followed: Navigate to the Vendor Transaction History (VTH) page. Enter the Vendor Code. The Vendor Code is a required field on this page. Enter the Document Type of AD, MD. AD Document Type includes all the automated disbursements documents – AD and EFT document codes. MD Document Type includes the manual disbursement documents - MD. Click Browse. On the results section, all the disbursements made to the vendor are displayed. You can view the following details of the Disbursements documents for the vendor: Record Date Document ID Phase Vendor Line Number Commodity Line Number Accounting Line Number Accounting Line Amount Referenced Document (This would be payment request documents) Vendor Invoice Number Bank Account Code from which the check is issued Check Number Check Description If too many records are returned, enter additional search criteria to narrow down the search such as Department or Record Date. The results obtained can be sorted on Record Date, Document, Referenced Document, Vendor Invoice Number, and Check Number. Sorting can be done by clicking on the column heading on the grid.   Navigating to Documents You can navigate to the disbursement documents displayed by clicking on the hyperlink of the documents on the results grid. You can also navigate to the Referenced Document (PR or the GAX document). Downloading the Queried Details You can export the results obtained to an excel workbook. To download the queried results, see Downloading Results from VTH page.