Create a Cash Receipt to Record Unspecified Payments

This scenario illustrates the recording of cash received for which the receivable to be adjusted against is not known.

Perform these steps:

1. Create a CR Document from the Document Catalog.

2. Complete the Header section.

   • If the current Application Date should not be used, then manually enter the date for which the transaction is to recorded in the Record Date field.

   • If the default Fiscal Year should not be used, then manually enter the fiscal year, (that is, prior year or subsequent year), in the Fiscal Year field.  Any manually entered year will be used on all accounting lines unless manually entered at that level.

   • If the default Accounting Period should not be used, then manually enter the accounting period, (that is, prior period or subsequent period), in the Period field. Subsequent period can be entered only if it has been allowed based on the Document Control settings. Any manually entered period will be used on all accounting lines unless manually entered at that level.

3. Complete the Vendor section.

   1. Expand the Vendor section.

   2. Click Insert New Line to create a new line.

   3. Enter a Vendor Customer. Click the pick list to select the appropriate vendor customer or type a valid value.

   4. Enter a Billing Profile. Click the pick list to select the appropriate billing profile or type a valid profile.

   5. Enter an Address Code (Conditional - required if no default Billing Address has been established for the Customer Code).

   6. In most cases, the default AR Department and AR Unit do not need to be changed.
      
      If you need to change either value, select the values from the respective Department and Unit that you belong to.
      
      Keep in mind that the customer code, the BPRO code, the AR Department and the AR Unit must be populated on the CACT table. The AR Department and AR Unit accept wildcard value of ALL.

   7. Enter the Line Amount.

   8. Select the Auto Apply check box.

   9. Priority of the Posting Type can be established at the document by entering this on the Payment Order tab.  
      
      If not entered, the Priority Posting Type established on SOPT or the BPRO will be inferred.

4. Now you are ready to create the accounting line(s) to apply the unspecified payments.  Execute the Auto Apply command.

   1. Expand the Header section.

   2. Click the Auto Apply link.

5. Review the Accounting section.

   After Auto Apply has been executed, you can review the order in which the cash will be applied.

   1. Expand the Accounting section.
      
      Notice that the amount of the payment entered on the (Vendor) Line Amount field has been distributed according to the Priority Posting Type.
      
      If the payment cannot be applied entirely, the remainder will be recorded using the Unreserved Credit Balance Event Type as defined in SOPT/BPRO.

   2. If the entire payment is recorded as unreserved credit balance, enter Accounting Template.
      
      Alternatively, complete the CoA on Fund Accounting and Detail Accounting sections.

6. Click the Validate button to validate for errors.

7. If errors exist, fix the errors and repeat Step 6.  If no errors exist, then continue with Step 8.

8. Click the Submit button to submit the document.
    

The Unreserved Credit Balance on the Customer Accounting information table is updated as shown below: