Create a Cash Receipt with Partial Payment

This scenario illustrates the application of cash received against a receivable with principal and multiple fees.  Specifically the scenario will partially liquidate a receivable and apply the cash to Receivable lines in an order defined by the user (via application configuration). The order is determined based on the receivable line type.

1. Create a RE document in the Document Catalog. For details on how to create a RE document, see Creating a Receivable.

2. Create the CR document in the Document Catalog.

   Now you are creating a CR document with the intention to process a partial liquidation of the RE document.  

   In this example, the amount of the payment is $1,024.00.  This example shows the creation of the CR document without using the Copy Forward function since this intention is to show how the Auto Apply function works with the Priority Posting Type.  Additionally, the payment amount is partial.

3. Complete the Header section.

   1. Enter the Bank Account.

   2. Select a Payment Type. For example, select Check if you deal with a bounced check.

   3. Enter the Deposit Ticket and Deposit Date, if the Print Deposit is set to False on the SOPT.

4. Complete the Vendor section.

   1. Expand the Vendor section.

   2. Select the Auto Apply check box.

   3. Enter the (vendor) Line Amount.

   4. Enter the Customer Code, Billing Profile, AR Dept and AR Unit if the cash receipt is to apply against a customer account.  
      
      Enter the Ref Doc Code, Ref Doc Dept, Ref Doc ID, and optionally Ref Vendor Line and Ref Accounting Line if the cash receipt is to apply against a document or line.

   5. Enter a Payment Date
      
      The default is the Application System Date, but can be changed to reflect the date when the payment was received.

   6. Enter a Check / EFT Number if the payment being processed is Check or EFT.
      
      If the Payment Type is Credit Card, then enter Credit Card information. If the Payment Type is Debit Card, enter the Debit Card information.

   7. Priority of the Posting Type can be established at the document by entering this on the Payment Order sub section.
      
      If not entered, the Priority Posting Type established on SOPT or the BPRO will be inferred.

5. Execute the Auto Apply command.

   1. Expand the Header section.

   2. Click the Auto Apply link.

6. Review the Accounting section.

   1. After Auto Apply has been executed, you can review the order in which the cash will be applied.

   2. Expand the Accounting section.
      
      Notice that the amount of the payment entered on the (Vendor) Line Amount field has been distributed according to the Priority Posting Type.  

7. Click the Validate button.
   
   After validate, the Line Type Name is displayed and you can verify the order specified on the vendor line.

8. If errors exist, fix the errors and repeat Step 7.  If no errors exist, then continue with Step 9.

9. Click the Submit button to submit the document.

Notes:

• You can verify the updates by navigating to the RE document.  A quick and easy way to navigate to the referenced RE document is to click the Document Reference link located on the Secondary Navigation Panel on the CR document.  You can then click on the Backward Reference link to display the respective RE.

• By navigating to the RE Accounting Line, you can review how the cash was applied and liquidated the RE accounting lines.  Notice that there was only enough money to liquidate the line with Line Type equal to NSF Fee although this was only the second accounting line on the RE.  Principal (the first priority) and Interest (second priority) were liquidated first.