If the check received for payment of an account from a customer is returned by the bank for non-sufficient funds (NSF), you must modify the original Cash Receipt (CR) document to correct the payment amount. You can find the cash receipt number from the Reference Data view of the Deposit Reconciliation (DPREC) table by searching with the deposit ticket number, bank account code, and check number.
To record the NSF check, modify the original Cash Receipt document and use the Adjustment Code field on the vendor/customer line to indicate a NSF check. If the original Cash Receipt document references a Receivable (RE) document, the system automatically reopens all the referenced receivable lines on and inserts a receivable accounting line for the NSF check charge. If desired, you can waive the NSF charge on the vendor/customer line of the Cash Receipt document. Once you accept the modified Cash Receipt document, the system processes the reopened Receivable document.
Unless otherwise specified on the vendor/customer line of the modified Cash Receipt document, the NSF charge accounting line added to the referenced Receivable document uses the accounting distribution from the first referenced receivable line, with the exception of the revenue source. The revenue source is determined on the Special Accounts (SPEC) table or from other parameters defined during se up. The event type for the NSF fee accounting line on the receivable is Billed Earned Revenue regardless of the event type on the original Cash Receipt or Receivable.
If the original Cash Receipt did not reference a Receivable document, you must manually create a Receivable document to handle the NSF fee. If a Referral to Collection Agency (CL) document was referenced on the original cash receipt, the system automatically reopens all the referenced collection lines and the user will need to create a RE document to impose any NSF fee if needed.