Cost accounting is used to track accounting activity associated with special purposes such as grants, projects, and jobs. The information is similar to that in the other chart of accounts elements but reflects a lower level of detail.
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Name |
Length |
Key#1 |
Key#2 |
Key#3 |
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Major Program |
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Code |
Major Program |
6 |
Department |
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Roll #1 |
Major Program Class |
4 |
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Roll #2 |
Major Program Category |
4 |
Department |
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Roll #4 |
Major Program Type |
4 |
Department |
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Program |
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Code |
Program |
6 |
Department |
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Roll #1 |
Program Class |
4 |
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Roll #2 |
Program Category |
4 |
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Roll #3 |
Program Type |
4 |
Department |
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Roll #4 |
Program Group |
4 |
Department |
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Phase |
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Code |
Phase |
6 |
Department |
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Program Period Code |
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Code |
Program Period |
6 |
Department |
Major Program |
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Funding Profile |
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Code |
Funding Profile |
6 |
Department |
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Funding Priority |
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Code |
Funding Profile |
2 |
Department |
Funding Profile |
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Funding Line |
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Code |
Funding Profile |
2 |
Department |
Funding Profile |
Funding Priority |
Some examples of uses of cost accounting are:
Tracking employee salaries and expenses related to multiple federal grants by establishing the account distribution using account elements
Supporting the split of a grant between agencies and reporting globally by using a hierarchy of major program
Tracking funding from external entities by defining program codes to be used during the processing of procurement transactions
Tracking travel-related expenses, such as airfare, hotel, food, and car rental
Cost accounting uses a three-part structure to capture the reporting and processing rules of a grant or project. The three segments complement each other and together classify all activity associated with a grant or project fully. These are the Program element, the Program Period, and the Funding Profile.
The Program element supports internal business requirements by allowing you to divide grants and projects into as many components as necessary to facilitate the internal budgeting, reporting, and data inference requirements.
The Program Period code defines the time periods valid for a grant or project so that you can track time periods different from the standard fiscal year, such as multi-year programs or those that have distinct start and end dates.
The Funding Profile is a high-level code that captures the billing characteristics of expenditures, such as standard billing or administrative costs. Funding Priorities are children to Funding Profiles and define multiple sequential billing ceilings according to agreements with funding sources. Funding Lines exist within Funding Priorities to identify funding sources.
For more information about cost accounting, refer to the AMS Advantage Financial - Cost Accounting User Guide.
Please see the AMS Advantage Financial - Cost Accounting User Guide for samples.
The following sections in the "Advanced - Setup" section at the end of this users guide contain the Program dimension.
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Advanced Setup Section |
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Combination Validations |
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Required Elements |
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Inferences |
The following sections in the Advanced Setup section at the end of this users guide contain the Phase dimension.
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Advanced Setup Section |
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Combination Validations |
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Inferences |
The following sections in the Advanced Setup section at the end of this users guide contain the Program Period dimension.
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Advanced Setup Section |
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Inferences |
The following sections in the Advanced Setup section at the end of this users guide contain the Funding Profile dimension.
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Advanced Setup Section |
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Inferences |