The Check Writer Accounting (CWA) document is a clone of the Cost Allocation Charge (CH) document. The CWA document has a Document Subtype of CW and is used to post accounting lines to the respective Advantage journals for Check Writer payments. If applicable, the CWA will also post entries for payments that have been intercepted. The document can only be created via the Check Writer Accounting Document Generation Chain Process. The Check Writer Accounting Document Generation Chain Process creates a single CWA document for each selected CW File ID within a department. Once a CWA document has been loaded into the Document Catalog, the draft document cannot be discarded. In addition, if a CWA document has been submitted to Final, it cannot be cancelled or modified. Correcting or modifying the accounting effects of a CWA document must be performed using Advantage journal voucher documents.
The following validations will be performed on the CWA documents:
Header
The Bank Account Code equals the Bank Account Code on the corresponding CWHDR record.
Accounting Line
The Line Amount on the non-intercept accounting line equals the Line Amount on the referenced CWACTG record.
The Line Amount on the intercept accounting line equals the Intercept Amount on the referenced CWACTG record * (-1).
The Event Type on the intercept accounting line equals the Event Type for Intercept on the Check Writer Options (CWOPT) table.
The CWA document performs the following updates:
On Insert, update the CWHDR record corresponding to the Department and CW File ID combination by setting the CW Run Status to ’CWA Generated’, CWA Generation Date/Time Stamp and CWA Generation User ID.
When the document goes to final the document performs the following updates:
The corresponding CWHDR record will be updated with the Fiscal Year, Budget Fiscal Year, Period, Processing Date, CWA Document Final Flag, CWA Processing Date/Time Stamp, CWA Document Processing User ID, and CW Run Status to ’Pending Check/EFT Generation’.
The corresponding CWACTG record(s) will be updated with the Fiscal Year, Budget Fiscal year, Period and chart of account elements on the corresponding CWA accounting line(s).
The CWA document posting lines will have the Misc 3 field set to ’1099’ if the Object, Sub Object, BSA or Sub BSA is 1099 Reportable, then the ’Misc 3’ field on the associated posting lines will be updated with the value ’1099’ so that these posting lines can be selected by the CW1099 Journal posting job to update the 1099 Journal.
If intercept payments are applicable, the corresponding CWVINCT record(s) will be updated with the Intercept Date equal to the Record Date on the CWA document, and insert records to the Pending Intercept Payment (INTP) and Intercept Activity (INTA) tables from the corresponding CWVINCT record(s).
The Check Writer Accounting (CWA) document has two sections: