The setup of a Funding Profile, Priority, and Line is not the extent of what is needed for reimbursement. A reimbursable budget will also have to be established on the budget structure identified as the Reimb Budget field on the Major Program table. The reimbursable budget established should use all the Funding components established and use Awarded amounts in relation to the Reimb % set on the Funding Line section.
The Reimbursable Budget structure controls participation amounts agreed upon with individual providers/customers within the Major Program when Task Order Billing is not used. A critical component of Cost Accounting functions is establishment and maintenance of funding agreements with internal and external customers. The Reimbursement Budget structures are part of the general CGI Advantage Financial budgeting component. In other words, the reimbursement budget structures utilize the CGI Advantage Financial budgeting software features/functions related to budget establishment, maintenance and editing controls.
In CGI Advantage Financial, a Reimbursement Budget Type structure is utilized to facilitate the recording and tracking of funding agreements. The Reimbursement Budget Type is a classification/grouping of CGI Advantage Financial budget structures targeted to satisfy Cost Accounting requirements. The budget documents are used during the funding split routine (for example, during Funding Priority calculation) and thus are required for reimbursable cost accounting structures.
The Program account must follow the following reimbursement budget structural restrictions to better meet Cost Accounting unique requirements related to project, grants and jobs:
Reimbursement Budget structures must consist of two levels only.
The first level of the structure must at a minimum consist of Department, Major Program, Funding Profile, and Funding Priority.
The second level of the structure must at a minimum consist of Department, Major Program, Funding Profile, Funding Priority and Funding Line.
The first and second level of the structure can include additional elements prior to the Funding Profile. For example, a complex detailed structure can include Program, Phase and Activity such that the Level 1 structure will consist of Department, Major Program, Program, Phase, Activity, Funding Profile, and Funding Priority.
Multiple complex budget structures can coexist provided the above rules are satisfied.
The available reimbursable budget structures are listed below:
Reimbursable Grant Budget (Structure 39 -> BGPDR Doc) – Funding Agreement
Reimbursable Phase Budget (Structure 40 -> BGPHR Doc) – Phase related structure
Phase Specific Reimbursable Budget (Structure 11-> BGRE Doc) – Phase related structure