Funding Profiles

The Funding Profile Select (FPRFLST) page allows you to search for Funding Profiles.  The page provides a link for accessing further information on the selected profile and for adding a new profile.  

The Funding Profile is the key Chart of Accounts attribute that identifies funding relationships within Major Program by establishing a high level code that captures the billing characteristics of an expenditure (for example, standard billing, administrative costs, and ineligible).  It indicates a classification of match rates that is utilized for cost reimbursement purposes when Task Order Billing is not used.  Basically, the Funding Profile represents a set of business rules for billing specific costs (for example, Reimbursements).

The core of the Cost Accounting reimbursement structure is a hierarchy of three levels: the Funding Profile, Funding Priority, and Funding Line.  Funding Profiles are comprised of Funding Priorities, and Funding Priorities are comprised of Funding Lines.

The Funding Profile is an optional Chart of Accounts attribute yet not optional if implementing Cost Accounting reimbursement functionality.  The use of Funding Profile is determined for each Major Program based on the value of the Split Type field located on the General Options section of the Major Program page.  If the Split Type value is either Front-end Split (FES) or Back-end Split (BES), then the Funding Profile attribute must be utilized for that Major Program.  See Reimbursement Splitting below for a further description of the different split types and how this functionality impacts Cost Accounting.

The Funding Profile page consists of four sections (discussed further below):

• Funding Profile

  Funding Profile -   This tab allows you to establish a high-level code that captures the billing characteristics of a Major Program. Click the Attachments link to manage attachments related to the selected Funding Profile. The Attachments link transitions you to the Reference Table Attachments page, which allows you to upload (create a new attachment), download, and delete external files as attachments.

• Funding Priority

  Funding Priority - This tab allows you to breakdown the Funding Profile into the identified components of funding agreements.  It allows you to define one or more sequential billing ceilings according to the agreements with funding sources.  Within a Funding Priority, one or more Funding Lines must exist to identify the funding sources.

• Funding Line

  Funding Line - This tab allows you to identify the billing information related to a specific Customer within Funding Profiles and Funding Priorities.  Multiple funding sources can be defined as multiple Funding Lines within a Funding Profile or Funding Priority.

• Internal Buyer funding Line

  Internal Buyer Funding Line - This tab allows you to define one or more buyer codes to be associated with inter-governmental payments for this Funding Line.  These lines record one or more Buyer Lines that will be the 'Payees' of the payment.

Reimbursement Status

There are several ways you can define the reimbursement status of the Funding Profile.  For example, there can be a situation when costs are eligible but are not being reimbursed because funding agreement details have not yet been established in the system.  In another similar situation, the costs can again be identified as eligible in the funding agreement but the reimbursement must be suspended temporarily until a formal audit is conducted.  In both these situations, you could decide to temporarily suspend the Funding Profile from reimbursement. Users may suspend a program from reimbursement at the Major Program, Program, Phase, Program Phase, Funding Profile, Funding Priority and Funding Line.  Additional information on the Reimbursement Status field is defined in the Major Program section.

Other options are to classify costs as not being eligible for reimbursement permanently.  For example, an Activity or Object code can be identified as ineligible.  In this situation, you would identify the Funding Profile with an ineligible status.  This is discussed further in the Eligibility Rules for Activity and Object section.  Finally, you could disable spending documents by inactivating the Funding Profile (for example, Unchecking the Active flag on the Funding Profile page).