The Funding Split process does not perform the actual reimbursement processing, it only identifies the funding provider. It is the Reimbursement process that performs the actual reimbursement functions.
CGI Advantage Financial Reimbursement billing is a robust process that supports the prompt and accurate drawdown of money from funding sources. Your Program accountants should schedule the Reimbursement billing process for the required billing cycles: daily, weekly, bi-weekly, semi-monthly, monthly, specific date range, etc. Various funding sources can all have different billing cycles - only the applicable entries should be included on any single Reimbursement billing run.
The CGI Advantage Financial Reimbursement billing process automatically calculates drawdowns from Federal funding sources. These drawdowns can be created on any cycle necessary (including the weekly cycle specified). The drawdown requests for any funding source can optionally generate electronic data exchange output, to include the Federal Highway Administration (FHWA) format. For more information, see the Reimbursement Output section.
Back-end split is executed during the offline Reimbursement selection and Calculation process. The following posting lines on the Cost Accounting Journal are selected for Back-end Split execution if the Split Indicator on Major Program is set to execute Back-end Split:
Cash Expenditures
Charges
Revenue Credits
Indirect costs or overhead costs are recorded as charges in CGI Advantage Financial. Overhead costs can be incorporated for reimbursement billing by running the Overhead process prior to the offline Reimbursement process. Indirect cost calculation is discussed in the Cost Allocation User Guide. Documents that had a Front-end Split are not re-selected for Back-end Split during the offline Reimbursement process.
During the offline Reimbursement process, after Back-end Split record selection is complete, Back-end Split is executed online by generating Charge documents. As discussed in the Reimbursement Output section, full detail is kept on each expenditure record and its reimbursement history to support the expenditure/funding sources reporting and management requirements.
The Cost Accounting reimbursement functionality is divided into the following three major processes:
These three processes are inter-related and must be executed in a sequential order to satisfy the requirement of cost reimbursement programs administered by governmental entities. See the diagram below for an overview.