The Stage Profile and Stage Definition tables allow you to define distinct time periods for each Program Period and are generally used for grant-type programs. The grant manager can optionally divide Program Periods into stages for more control over the events allowed during specific date ranges.
The first step to defining stages for a grant is to determine whether the appropriate stages exist on the Stage Profile Select (STPFST) page. Each stage profile contains a list of stages or periods of a Program and their transaction processing rules. It defines frequently used stages and specifies the accounting events and documents allowed during each stage. An entry on this page is the first step in the Stage Definition process and is required before you make an entry on the Stage Definition page.
This page is divided into three sections:
Stage Profile - This tab allows you to define Stage Profiles
Stage Profile Line - This tab allows you to establish the stages sequence within a Stage Profile
Stage Profile Line Event Types and Document Codes - This tab allows you to specify the accounting events and documents allowed during each stage
In order to invoke the Stage Definition process and make an entry on this page, the Stage Definition Usage flag on the Major Program page must be selected. Examples of stages that could be used are:
Pre-Award Stage - Only budgeting and encumbering is allowed (no payments or cash receipts)
Award Stage - All events are allowed
Liquidation Stage - Only payments for prior encumbrances and cash receipts are allowed (no encumbrances or unencumbered payments)
Adjustment Stage – Only journal vouchers, cancellations, and corrections are allowed (audit adjustments and final vouchering)
Please see "Establish Program Period Staging" to view how these staging rules are associated with the grant.