AD Accounting

Accounting line contains all accounting information and other detailed information associated with an automated disbursement. Fields in this section include event type, line amount, interest, discounts, retainage, and additional reference information. Here you can reference a commodity line, thus allowing you to reference commodity-based document as well as accounting based document. The AD Accounting section is also generated by the AD Chain process.

The Accounting section has the following subsections:

• General Information

  Notes: None of the fields can be entered manually.   The Event type will be inferred from the AP Event Type Cross Walk table based on the Referenced Document’s Event Type, SOPT table Disbursement Option and Disbursement Type. The PY Accrual/Clearing % field displays the Prior Year’s Clearing percentage upon the successful submission of an ACLA document.  The default is blank.  If a value of zero exists, it means that the previously cleared amount had been completely disallowed. If this document is associated with a Procurement Folder the Procurement Folder, Procurement Type ID and Procurement Type will display the inferred values from the referenced procurement document.  If populated, the View Procurement Folder action is activated allowing users to transition to the Procurement Management (PRCUID) page and review the other documents associated with this selected procurement folder.  Once on the PRCUID page, a Back link is displayed allowing users to transition back to the document Header of the document you transitioned from.

• Reference

  Note: None can be entered manually.  All values are populated by the AD chain batch process. Debt ID – An Automated Disbursement document can indicate the Bond or Loan proceeds used for a disbursement.  The document can also be used to record accounting for a Bond, Loan, or Lease payment made.  For the second scenario, Schedule Number and Schedule Line are also recorded to ensure the Disbursement updates the Document 2 field on the Schedule Detail record being paid. The Debt ID field is optional and should not be required or prohibited based on Event Type Requirements (ERQ) or Fund Department Requirements (FDREQ) settings because a user has no means of data entry. Use of a Debt ID should result in an update to the respective Loan History (LOANHIST), Bond History (BONDHIST), or Lease History (LSEHIST) page, depending on Event Category (ECAT) settings.  Please see the Debt Management User Guide for more information on these and other topics.

• Fixed Asset Intent Reference

  The following fields are displayed based on site specific setup and use of the Fixed Asset Intent (FN) document and process: FN Doc Code FN Doc Department FN Doc ID

• Fund Accounting

  Note: None can be entered manually.

• Detail Accounting

  Note: None can be entered manually.

• Additional Amounts

  Note: None can be entered manually. All fields are populated by the AD chain batch process.

• Additional Information

  Note: None can be entered manually. All the fields are inferred on the document.