Application Parameters

Parameter

Description

Accounts payable Period Fiscal Year

ACCT_PAY_PD_FY

If a document code belonging to either the PR or ABS Document Type creates a liquidation posting line as part of an Accounting Line requesting payment where the Fiscal Year (FY) is greater than Budget Fiscal Year, then the FY on the liquidation posting line will be set to the year of this parameter.

The parameter should be updated at the beginning of a new FY to equal that of the prior FY.  This way, liquidations will post to the prior FY and the request for payment will book to the current FY.

Allow Prenote/EFT on Vendor Address

(ALW_EFT_ADDR)

When set to true, this parameter allows EFT information to be populated at the address level of a Vendor/Customer Record. The default value for this parameter is True.

Always use EFT Number as Identification Number on the ACH File

(IDENTIFICATION_NO)

Governs whether the Routing Number (if populated) on a vendor’s Prenote/EFT information is inferred for the Identification Number data element in Record Type 6.  If this parameter is equal to True then the EFT number is populated all the time for the Identification Number in the payment and reversal files.  If this parameter is equal to False then the Routing Number (if populated) is used.  If it is not populated then the EFT number is used.

Always Use Fund Bank Account Codes for Disbursements

(ALWYS_USE_FUND_BANK_ACCT_CD_FOR_DISB)

Valid values Yes or No.  If Yes, an error is issued if the Bank Account Code on the MD document is not equal to the Bank Account of the Fund on the Accounting Line (AL).  The AD document uses this parameter to infer the Bank Account of the Fund on the AL when the Disbursement Type is changed from EFT to Check.

Assign Overflow Check Numbers For Preprinted Stock

(ASSGN_OVERFLOW_CHK_NUMS_FOR_PRE_PRINTED_STK)

Valid values are Yes or No. Field indicates whether overflow check stubs are printed. For preprinted check stock, if overflow checks are not printed, only one check number is assigned to the disbursement.

Automated Payment Hold Option

AUTOMATED_PAYMENT_HOLD

This parameter is used by the Automated Payment Hold batch process.  When set to True, the batch process edits will be used to request and release payment holds. When the value is False, the batch edits will be bypassed and the system payment hold rules will be enforced.

Bank Code Inference

(FUND_BANK_CD_INFERE)

If this value is set to true, populate appropriate bank code from the FUND table (Bank Code vs. EFT Bank Code) to all Accounting Lines on a payment request based on the Disbursement Format entered on the VL.

Check Assignment in AD Processing

(BATCH_CHK_ASSIGN)

When parameter value is False, the check numbers will be assigned when the AD document is processed to final. When set to True, Check numbers will be assigned through the batch job "Check Number Assignment" in the AD chain.

Consolidate Check Stub at the Vendor Invoice Line Level

(CONSOLIDATE_CHECK_STUB)

This parameter determines whether the Check Stub information should be printed at the accounting line level of the disbursement document (False) or should it be consolidated at vendor invoice line level (True). The default for this parameter is False.

Create DISRQ records from Disbursement Documents

CREA_DISRQ_FRM_DISB_DOC

This parameter controls what disbursement options are loaded to the Disbursement Request (DISRQ) page upon the cancellation of a disbursement document.  If this parameter is set to False, the system will obtain document information from the last accepted version of the document requesting payment (PR and ABS document types).

If this parameter is set to True, the system will load values to DISRQ from the disbursement document upon cancellation. The system will update DISRQ with Accounting Lines from the disbursement document and a single entry will be made for each accounting line of a disbursement document. Commodity information will be obtained from the original Payment Request.

Default 1099 Reportable Flag

DFTL_1099_RPT_FLAG

This parameter controls how the 1099 Reportable flag will default on the VCUST and 1099I tables and the VCC/VCM documents.  If set to True the 1099 reportable flag will default to Checked, if False it defaults to Unchecked.

Disbursement Category Inference

(DISB_CAT_INFERE)

If this parameter is set to true, the Disbursement Category value entered on the vendor line of the PR will be pushed down to the Accounting Line (if populated on the VL) and will replace any value manually entered on the Accounting Line.  If the Disbursement Category Inference parameter is false then the Disbursement Category value on the Vendor Line of the PR will only be pushed down to the Accounting Line if the field is blank on the Accounting Line.

Additionally, the Disbursement Category Inference parameter impacts the inference of Disbursement Category from the DISCIV table.  If the parameter is set to true on APPCTRL, the Disbursement Category value on the Accounting Line will be inferred from the Vendor Line only and no inference will occur from the DISCIV table.  If the Disbursement Category Inference parameter is false, the Disbursement Category will be inferred from the DISCIV table based on the inference rules set on the DISCIV table.

Method for Discount Calculation

(INV_METH_DISC_CALC)

This parameter controls how the system calculates the Scheduled Payment Date on PR and ABS documents. It also determines which date is used in discount calculation during the Automated Disbursement chain. This parameter can have one of three options:

• 1 - Invoice Date Only:  When this option is selected, the Invoice Date will be used by the PR and ABS documents in the calculation of Schedule Payment Date, and by the Automated Disbursement process when calculating discounts.

• 2 – Service To Date Only:  When this option is selected, the Service To Date will be used by the PR and ABS documents in the calculation of Schedule Payment Date, and by the Automated Disbursement process when calculating discounts.

• 3 – Latter of Service To and Invoice Date: When this option is selected, the current baseline logic of considering the later of the Service To Date and Invoice Date will be used by the PR and ABS document in the calculation of Schedule Payment Date, and by the disbursement process when calculating discounts.

Note: Should the parameter be missing, blank or invalid, the system will calculate the Schedule Payment Date and Discount Logic as if it were set to option 3 (Latter of Service To and Invoice Date).

Require Consistent TIN/TIN Type between HQ and Locations

(REQ_CONSISTENT_TIN_TINTYP_ACCRS_HQ_ACCT)

Valid values are True or False, and the default value is False.  When set to True, the TIN/TIN Type combination on all Vendor/Customer Location records must be the same as the TIN/TIN Type on their respective Headquarters Accounts, if the Franchise Account flag is not selected.

Require Unique TIN/TIN Type across HQ Accounts

(REQ_UNQ_TIN_TINTYP_ACCRS_HQ_ACCT)

Valid values are True or False, and the default value is False. When set to True, no two Headquarters records can have the same TIN/TIN Type combination.

Retain Discount from Cancelled Disbursement

(RET_DISC_FROM_CANCELLED_DISB)

This parameter indicates Discount Terms on cancelled disbursement with Cancellation Type of Reschedule, Hold, or PR Cancellation will be retained for any re-issued disbursement.  If True, the Discount Terms will be retained.  If False, the Discount Terms will not be retained.

Retainage Forfeiture Option

RET_FORF_OPT

This parameter provides the option to calculate the retainage forfeiture amount. Valid values are 1 or 2. A value of 1 indicates that FIFO (first in first out) will be used to determine how retainage will be forfeited. A value of 2 indicates that Payout Method on the Retainage Fund Control table will be used to determine how the retainage will be forfeited.

Stub Line Adjustment Printing Orientation

(STUB_LN_ADJ_PRN_ORIENTATION)

Indicates whether adjustments (discounts, withholding, contract withholding, retainage, etc.)  are to be printed on a separate stub line (vertical) or on the same stub line (horizontal) as the payment amount. Valid values are V (Vertical) or H (Horizontal).

VTH Maximum Record Count

(VTH_MAX_REC_COUNT)

This value limits the number of records that can be returned during queries made in the Vendor Transaction History page. This value also limits the number of records downloaded to a spreadsheet when the Download hyperlink is selected. The default value for this parameter is 2000.