Create a Manual Disbursement Referencing a Payment Request

The steps below are for the most common case of a manual disbursement. The disbursement will post with the Cash Model and will have printing initiated from CGI Advantage 3.

1. Payment Request eligible for disbursement is present on the Disbursement Request table.  Make sure that the Disbursement Type is not set to EFT. The event type used on the payment request is AP01.  

2. Central User) Copy forward from the Payment Request to the Manual Disbursement Document.

   Select Copy Forward action from the Payment Request that is to be paid. Enter Document Department and Document ID (or allow for Autonumbering) Click OK and observe the MD document appear with copy forward data populated.

3. (Central User) Enter necessary information on the MD Document.

   View the MD Header and enter information as needed (no additional fields are required). Note: the Bank Account and Cash Account are derived when the MD is copied forward from the Payment Request. Check Number, Internal Reconciliation, APEVXW Check Number and APEVXW Check Status will all infer on Save/Validate. View the MD Vendor Line and enter information as needed (no additional fields are required). All the fields populated are inferred when the Copy Forward action created and saved the MD. View the MD Vendor Line and enter information as needed (no additional fields are required). Contact information may be entered and available for capture on the check stub that is created. This will not be derived (unlike the AD process). Note: the discount amount is not (and will not be) derived. If desired, a discount amount must be manually entered on the accounting line. For the initial validate, this field will be left blank. Validate. Review errors, make corrections as needed and then submit the document. View Posting Line of Final Document. Also note the Print Status Indicator on the Header is set to Ready to Print.

Watch

• Copy Forward from PRC to MD