Managing scheduled payments, either grouped or individually, is accomplished primarily through the Disbursement Management (DISBM) page and Disbursement Management by Document (DISBMD) page. The DISBM page allows you to perform two functions: search for scheduled payments based on specific search criteria (for example, Vendor Code, Scheduled Payment Date, Fund, Priority), and change specific disbursement option data on scheduled payments.
For example, if you want to see all payments that have a schedule date between January 12th and January 15th, 2000 for Fund 100, enter the data into the search criteria on the top of the Disbursement Management (DISBM) page. Once the search has been invoked, all payments matching the criteria are visible on the page, along with payment totals.
You can then change the priority of certain payments (or all selected payments by choosing the Change All option) to a more critical, or higher priority. You may choose to change the scheduled payment date to a later date by specifying the new scheduled payment date, or put payments on hold. There are two Hold Types on the Disbursement Management (DISBM) page:
Disbursement Management Hold - Disbursement Management Hold is used when you specifically want the payment held only for the next disbursement run. After the next disbursement run, payments on Disbursement Management Hold are released and are again eligible for disbursement processing.
User Hold - Payments on User Hold are held indefinitely (until a user releases the payment). User Hold cannot be removed by an automated process.
You are required to identify a Hold Reason for each of the Hold Types above.