Another means of Disbursement Management is the ability to place high priority payments on Disbursement Hold Exclusion. There may be certain budgets, or chart of account elements that are of such high priority, that, once a payment is scheduled, it should never be held, rescheduled, or placed at a lower priority. If you choose to implement this feature, you can enter restricted chart of account elements or budget lines on the Disbursement Hold Exclusion (DISBMR) table.
Other characteristics of the Disbursement Hold Exclusion (DISBMR) table include:
All Chart of Accounts values must be valid on the Chart of Accounts Elements table.
If a Vendor code is entered, it must be valid on the Vendor table.
Disbursement Hold Exclusion is set at the time of payment processing. If the funding line of a scheduled payment is found on the Disbursement Hold Exclusion (DISBMR) table at the time the payment request document updated the Disbursement Request (DISRQ) table, then record is set as Restricted from Disbursement.
For Automated Payment Hold feature, the DISBMR table is referenced by the following tables/document:
Payment Hold Maintenance document – The PHM document is used to request holds and release holds. On Validation/Submit, Payment Hold Maintenance documents with Payment Hold Action set to Request Hold or Remove Bypass Holds, checks for exclusions on the Disbursement Hold Exclusion table prior to creating payment hold request records on the Payment Hold Maintenance table when the Application Parameters (APPCTRL) Automated Payment Hold parameter is set to “True”.
Automated Payment Hold batch process – The process checks the undisbursed payment requests on the Disbursement Request (DISRQ) table and excludes records that meet exclusion conditions on this table when the Application Parameters (APPCTRL) Automated Payment Hold parameter is set to True.
PR and ABS document types – Validation/Submit actions will check for exclusion conditions on this table when the Application Parameters (APPCTRL) Automated Payment Hold parameter is set to True.
Examples of how the exclusion logic is used on the Disbursement Hold Exclusion (DISBMR) table:
Exclusion Set #1:
|
FY |
Vendor |
Fund |
|
2008 |
ABC |
100 |
|
2008 |
(blank) |
200 |
Results:
First record: ABC is excluded from disbursement management for Fund 100, but
No other vendors are excluded for fund 100.
ABC is not excluded for other funds (unless other rules apply, like fund 200’s rule).
Second record: All records are excluded from disbursement management for Fund 200.
Exclusion Set #2:
|
FY |
Vendor |
Fund |
|
2008 |
ABC |
(blank) |
|
2008 |
(blank) |
100 |
Results:
First record: ABC is always excluded from disbursement management.
Second record: All records are excluded from disbursement management for Fund 100.